Executive Assistant to CEO - Mission-Driven Impact

WECODE KC; Kansas City (MO); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Short-Term Disability Insurance

Life Insurance

403(b) Retirement Plan

Paid Time Off

10 Paid Holidays

Innovative Culture

Job summary

WeCode KC is seeking an Executive Administrative Assistant to serve as the operational backbone of the CEO office in Kansas City. This role ensures organization, communicates with partners, and supports the Senior Leadership Team to keep programs moving smoothly.

The ideal candidate is exceptionally organized, relationship-driven, and excited about building scalable processes that enable hundreds of young people to learn and grow. On-site presence is required.

Qualifications

• 10+ years of professional experience in executive administration or similar
• Experience supporting C-suite or senior executives in a fast-paced, mission-driven nonprofit
• Excellent written and verbal communication with interface across partners and donors
• Strong organizational skills and ability to manage multiple priorities without losing details
• Proven ability to develop SOPs and improve processes

Responsibilities

• Manage day-to-day operations of CEO and senior leadership offices — calendar, email, meetings
• Serve as primary contact for the organization, triaging inquiries and directing them appropriately
• Prepare board materials, agendas, minutes, and supporting documents
• Coordinate donor communications and grant-related reporting
• Maintain and organize files, records, and documentation systems
• Coordinate onboarding, staff orientation, and HR-related tasks with the HR partner
• Assist with events, program logistics, and community engagements
• Track program data, compliance, and reporting timelines
• Create and maintain a central SOP library with standardized procedures

Skills

Executive support

C-suite support

Project coordination

Communication

Relationship building

Office software

Problem solving

Time management

Process documentation

Onboarding

Tools

MS Office

Google Workspace

Job description

WeCode KC is seeking an Executive Administrative Assistant to serve as the operational backbone of the CEO office in Kansas City. This role ensures organization, communicates with partners, and supports the Senior Leadership Team to keep programs moving smoothly.

The ideal candidate is exceptionally organized, relationship-driven, and excited about building scalable processes that enable hundreds of young people to learn and grow. On-site presence is required.