Executive Assistant to CEO - Operations & Procurement

Refreshed Tech; Ashley (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Refreshed Tech is seeking an Executive Assistant to support the Company Executive and drive daily business operations across sales, procurement, and account management workflows. The role covers the full lifecycle from sales order creation through purchasing, fulfillment, and vendor/customer coordination of new accounts.

The ideal candidate is highly resourceful, anticipates needs, and can manage multiple priorities with accuracy and professionalism in a fast-paced environment.

Qualifications

• 5+ years in Executive Assistant, Sales Support, Procurement Support, or Operations roles.
• Experience supporting senior leadership.
• Hands-on experience with ERP/CRM systems (NetSuite, SAP, Salesforce) or similar.
• Proficiency in Microsoft Office / Google Workspace.
• Strong organizational, multitasking, and time management skills.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Prepare reports, presentations, and business communications.
• Track action items, priorities, and deadlines to ensure timely execution.
• Serve as a liaison between leadership, internal teams, vendors, and customers.
• Provide direct administrative support to the Company Executive including calendar management, meeting coordination, and travel arrangements.
• Assist with new sales order entry, tracking, and updates within ERP/CRM systems.
• Support quote preparation, pricing coordination, and customer communications.
• Maintain customer records, agreements, and documentation.
• Monitor order progress and proactively communicate status updates.
• Assist with issue resolution and customer follow-ups.

Skills

Executive support

Sales support

Procurement support

Operations coordination

Calendar management

Multitasking

Education

Bachelor’s degree preferred

Tools

NetSuite

SAP

Salesforce

MS Office

Google Workspace

Job description

Refreshed Tech is seeking an Executive Assistant to support the Company Executive and drive daily business operations across sales, procurement, and account management workflows. The role covers the full lifecycle from sales order creation through purchasing, fulfillment, and vendor/customer coordination of new accounts.

The ideal candidate is highly resourceful, anticipates needs, and can manage multiple priorities with accuracy and professionalism in a fast-paced environment.