Executive Operations Partner to CEO

OPSPro, LLC; Ashburn (VA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental & Vision

FSA

HSA

Life Insurance

401k

PTO

Education Reimbursement

Job summary

OPSPro, LLC is seeking an experienced Executive Assistant/Operations Partner to support the CEO and Senior Director, ensuring flawless execution of daily leadership activities and personal responsibilities.

You will own calendars, coordinate across time zones, manage travel, events, client engagements, and HR/processes while maintaining meticulous attention to detail and superior organizational skills.

Qualifications

• Experience supporting senior executives (5–10+ years).
• Proficiency with workflow tools (Bigin, SharePoint, Zoho).
• Ability to develop and document processes.
• Customer-focused with a commitment to improving client experience.
• Strong organizational and communication skills.

Responsibilities

• Manage and optimize CEO and Senior Director calendars and priorities.
• Coordinate across time zones and leadership schedules; identify conflicts and opportunities.
• Prepare leadership for meetings, events and key interactions; track follow-ups.
• Act as hub between CEO, Senior Director, team and external partners; monitor communications.
• Coordinate and attend client and industry events; manage logistics for exhibits and materials.
• Own inventory of exhibit materials; manage ordering, packing and transport.
• Plan end-to-end travel for business and personal trips; build detailed itineraries.
• Coordinate onboarding/offboarding; HR administration and payroll-related support.
• Track expenses and ensure documentation and follow-through.
• Surface opportunities and maintain accountability across leadership priorities.

Skills

Calendar management

Executive support

Cross-functional coordination

Event planning

Travel planning

HR administration

Client engagement

Process documentation

Tools

Bigin

SharePoint

Zoho

Job description

OPSPro, LLC is seeking an experienced Executive Assistant/Operations Partner to support the CEO and Senior Director, ensuring flawless execution of daily leadership activities and personal responsibilities.

You will own calendars, coordinate across time zones, manage travel, events, client engagements, and HR/processes while maintaining meticulous attention to detail and superior organizational skills.