Executive Assistant to CEO — Luxury Travel & Events Pro

Tidal Jets Inc.; Virginia; On-site; USD 70,000 - 110,000; Full time

Job summary

Tidal Jets Inc. is seeking an Executive Assistant to the CEO to ensure smooth daily operations and enable strategic growth. You will manage the CEO’s calendar, coordinate meetings and travel, and handle confidential information with discretion.

The role requires high-level administrative support, proactive problem-solving, and the ability to thrive in a fast-paced environment. Experience in luxury travel or private aviation is a plus; in-person availability in Virginia is expected.

Qualifications

• At least 3 years of experience as an executive assistant or similar for C-level executives.
• Excellent organizational and time management skills.
• Strong interpersonal and written and verbal communication.
• Ability to maintain confidentiality and discretion.
• Proficient in Microsoft Office Suite and related software.
• Detail-oriented, proactive, and able to anticipate needs.
• Flexible and adaptable to changing priorities.
• Experience in private aviation or luxury travel is a plus.
• Willingness to travel as needed.

Responsibilities

• Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and handle conflicting commitments to ensure optimal time management.
• Communication and Correspondence: Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors. Manage incoming calls, emails, and correspondence, ensuring timely and professional responses.
• Event Planning and Coordination: Assist in planning and coordinating various company events, including the large launch event in July. Collaborate with cross-functional teams to ensure seamless execution, including venue selection, logistics, invitations, and on-site support.
• Document Preparation and Review: Prepare and review important documents, presentations, reports, and proposals. Ensure accuracy, clarity, and adherence to company standards. Handle sensitive and confidential information with discretion.
• Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, ground transportation, and visas. Maintain detailed itineraries and provide necessary travel documents.
• Office Management: Oversee the daily operations of the CEO's office, including maintaining supplies, managing records, and coordinating with IT and facilities for equipment and infrastructure needs.
• Special Projects: Undertake special projects as assigned by the CEO, such as conducting research, preparing business analysis reports, and assisting with strategic initiatives.

Skills

Organizational skills

Time management

Interpersonal communication

Discretion/Confidentiality

Attention to detail

Adaptability

Travel coordination

Tools

Microsoft Office Suite

Google Workspace

Job description

Tidal Jets Inc. is seeking an Executive Assistant to the CEO to ensure smooth daily operations and enable strategic growth. You will manage the CEO’s calendar, coordinate meetings and travel, and handle confidential information with discretion.

The role requires high-level administrative support, proactive problem-solving, and the ability to thrive in a fast-paced environment. Experience in luxury travel or private aviation is a plus; in-person availability in Virginia is expected.