Executive Assistant

Tidal Jets Inc.; Virginia; On-site; USD 70,000 - 110,000; Full time

Job summary

Tidal Jets Inc. is seeking an Executive Assistant to the CEO to ensure smooth daily operations and enable strategic growth. You will manage the CEO’s calendar, coordinate meetings and travel, and handle confidential information with discretion.

The role requires high-level administrative support, proactive problem-solving, and the ability to thrive in a fast-paced environment. Experience in luxury travel or private aviation is a plus; in-person availability in Virginia is expected.

Qualifications

• At least 3 years of experience as an executive assistant or similar for C-level executives.
• Excellent organizational and time management skills.
• Strong interpersonal and written and verbal communication.
• Ability to maintain confidentiality and discretion.
• Proficient in Microsoft Office Suite and related software.
• Detail-oriented, proactive, and able to anticipate needs.
• Flexible and adaptable to changing priorities.
• Experience in private aviation or luxury travel is a plus.
• Willingness to travel as needed.

Responsibilities

• Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and handle conflicting commitments to ensure optimal time management.
• Communication and Correspondence: Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors. Manage incoming calls, emails, and correspondence, ensuring timely and professional responses.
• Event Planning and Coordination: Assist in planning and coordinating various company events, including the large launch event in July. Collaborate with cross-functional teams to ensure seamless execution, including venue selection, logistics, invitations, and on-site support.
• Document Preparation and Review: Prepare and review important documents, presentations, reports, and proposals. Ensure accuracy, clarity, and adherence to company standards. Handle sensitive and confidential information with discretion.
• Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, ground transportation, and visas. Maintain detailed itineraries and provide necessary travel documents.
• Office Management: Oversee the daily operations of the CEO's office, including maintaining supplies, managing records, and coordinating with IT and facilities for equipment and infrastructure needs.
• Special Projects: Undertake special projects as assigned by the CEO, such as conducting research, preparing business analysis reports, and assisting with strategic initiatives.

Skills

Organizational skills

Time management

Interpersonal communication

Discretion/Confidentiality

Attention to detail

Adaptability

Travel coordination

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Description

Job Description: Executive Assistant to the CEO

Company Overview

Tidal Jets Inc. is a leading private jet brokerage firm that specializes in providing luxury travel solutions to high-profile clients. As a rapidly growing company, Tidal Jets has experienced significant expansion over the past two months and is poised for further success in the private aviation industry. With a commitment to excellence and personalized service, Tidal Jets sets the standard for luxury air travel. We are currently seeking an exceptional Executive Assistant to support the CEO in managing the company's operations and driving its continued growth.

Position Overview

As the Executive Assistant to the CEO, you will play a vital role in ensuring the smooth functioning of Tidal Jets and supporting the CEO in all administrative and operational matters. You will provide high-level administrative support, manage schedules, coordinate meetings and events, and handle confidential information with the utmost discretion. This position requires a proactive and detail-oriented individual who can thrive in a fast-paced and dynamic environment.

Key Responsibilities

1. Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and handle conflicting commitments to ensure optimal time management.
2. Communication and Correspondence: Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors. Manage incoming calls, emails, and correspondence, ensuring timely and professional responses.
3. Event Planning and Coordination: Assist in planning and coordinating various company events, including the large launch event in July. Collaborate with cross-functional teams to ensure seamless execution, including venue selection, logistics, invitations, and on-site support.
4. Document Preparation and Review: Prepare and review important documents, presentations, reports, and proposals. Ensure accuracy, clarity, and adherence to company standards. Handle sensitive and confidential information with discretion.
5. Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, ground transportation, and visas. Maintain detailed itineraries and provide necessary travel documents.
6. Office Management: Oversee the daily operations of the CEO's office, including maintaining supplies, managing records, and coordinating with IT and facilities for equipment and infrastructure needs.
7. Special Projects: Undertake special projects as assigned by the CEO, such as conducting research, preparing business analysis reports, and assisting with strategic initiatives.

Qualifications and Requirements

• Minimum of 3 years of experience as an executive assistant or in a similar role, supporting C-level executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal and communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and proactive, with a demonstrated ability to anticipate needs and take initiative.
• Flexibility and adaptability to changing priorities and deadlines.
• Knowledge of the private aviation or luxury travel sector is a plus.
• Must live within driving/public transportation range for occasional in-person meetings or events.

Note: This job description is a general guideline and does not encompass all responsibilities and duties that may be assigned or required for the position. The job description may be subject to change based on the evolving needs of Tidal Jets Inc.