Executive Assistant to CEO | Travel & High-Impact Ops

Career Group; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) program currently being rolled

Job summary

Career Group is seeking an Executive Assistant to support the CEO in a dynamic, fast-paced environment in Miami. The role requires proactive calendar management, travel coordination, and a professional liaison with investors and external partners.

Ideal candidates will have a Bachelor’s degree and prior experience supporting founders or senior executives, with exceptional organizational and communication skills. Flexible schedule and high accountability are essential in this high-exposure role.

Qualifications

• Bachelor’s degree required.
• Experience supporting a founder, CEO, or senior executive preferred.
• Strong calendar management and travel coordination experience required.
• Comfortable interacting with investors and high-level stakeholders.

Responsibilities

• Manage the CEO's highly active calendar and evolving schedule.
• Coordinate complex domestic and international travel on short notice.
• Ensure calendar alignment across executives, investors, and stakeholders.
• Travel with the CEO for investor meetings and business engagements as needed.
• Act as a liaison between the CEO and investors/external partners.
• Review contracts and support administrative oversight.
• Track priorities and follow-ups across multiple projects.
• Support day-to-day operations and personal logistics as needed.
• Maintain confidentiality and professionalism at all times.
• Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT.

Skills

Calendar management

Travel coordination

Stakeholder liaison

Discretion

Strong communicator

Education

Bachelor’s Degree

Tools

Google Workspace

Asana

Claude

ChatGPT

Job description

Career Group is seeking an Executive Assistant to support the CEO in a dynamic, fast-paced environment in Miami. The role requires proactive calendar management, travel coordination, and a professional liaison with investors and external partners.

Ideal candidates will have a Bachelor’s degree and prior experience supporting founders or senior executives, with exceptional organizational and communication skills. Flexible schedule and high accountability are essential in this high-exposure role.