Executive Assistant to CEO: Calendar, Travel & Board Prep

DYNAMIC ACCESS; Richardson (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Dynamic Access is seeking an organized Executive & Administrative Assistant to provide direct support to the CEO in Richardson, TX. The role emphasizes anticipating needs, managing priorities, and ensuring efficient day-to-day coordination.

You will handle calendar management, travel arrangements, and preparation of executive communications, reports, and presentations. The position requires discretion and strong organizational skills.

Qualifications

• Minimum of two years of experience in executive assistance or related role.
• Associate degree or higher preferred; equivalent relevant experience will be considered.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including professional document and presentation formatting.
• Experience coordinating calendars, meetings, travel, and multiple competing priorities.
• Strong writing, proofreading, communication, and organizational skills.

Responsibilities

• Manage the CEO’s calendar, appointments, meeting logistics, and scheduling priorities; coordinate with internal and external stakeholders.
• Arrange business travel, itineraries, reservations, and related logistics for the CEO and other executives.
• Prepare, proofread, format, and organize executive correspondence, reports, spreadsheets, presentations, agendas, and meeting materials.
• Coordinate executive and leadership meetings, conference calls, and follow-up items; track action items and deadlines.
• Assist in the preparation of Board presentations, leadership updates, regional meeting materials, and other business communications.
• Conduct research, gather information, and compile data or summaries to support executive decisions and special projects.
• Maintain confidential executive files, business records, and sensitive communications with sound judgment and discretion.
• Anticipate needs, address administrative issues proactively, and help keep the CEO’s daily workflow organized.”
• Provide general administrative assistance to corporate departments as workload and CEO priorities allow, including data entry, document management, scheduling, and filing.
• Coordinate office supplies, breakroom inventory, stationery, and printing or distribution of company materials.
• Serve as a contact for building management, vendors, office service providers, and routine workplace needs.
• Assist with preparation for new corporate employees, including workspace supplies, parking, and building-access coordination.
• Help organize corporate meetings, employee activities, visitors, and company events.
• Maintain organized electronic and paper records and suggest practical improvements to administrative processes.

Skills

Calendar management

Executive support

Travel coordination

Communication

PowerPoint

Education

Associate degree or higher

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Dynamic Access is seeking an organized Executive & Administrative Assistant to provide direct support to the CEO in Richardson, TX. The role emphasizes anticipating needs, managing priorities, and ensuring efficient day-to-day coordination.

You will handle calendar management, travel arrangements, and preparation of executive communications, reports, and presentations. The position requires discretion and strong organizational skills.