Executive Assistant

Ultimate Staffing; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Ultimate Staffing in Houston, TX is seeking a polished Executive Assistant to provide high-level support to the CEO and executive leadership during a critical transition. The role is onsite in the Galleria area, with an annual salary range of $90,000 to $120,000.

The ideal candidate brings 10+ years of C-suite support, impeccable organization, and the ability to anticipate needs in a fast-paced environment.

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize and adapt in a fast-moving environment.
• Professional presence and communication skills.
• Proven experience coordinating executive travel and logistics.
• Advanced proficiency with Microsoft Outlook, Word, and PowerPoint.

Responsibilities

• Provide high-level administrative support to the CEO and Executive Leadership Team.
• Coordinate complex domestic and occasional international travel arrangements.
• Manage calendars, meetings, and executive schedules.
• Arrange meeting spaces, executive events, and business dinners.
• Assist with the preparation and finalization of presentations and executive materials.
• Support board-related activities and executive communications.
• Handle confidential information with discretion and professionalism.
• Serve as a key resource in ensuring executive priorities are executed efficiently.

Skills

Executive support

Travel planning

Calendar management

Communication

Attention to detail

Prioritization

Interpersonal skills

MS Office

Tools

Outlook

Word

PowerPoint

Job description

Houston, TX (Galleria Area) | Onsite
$90,000 - $120,000 Annual Equivalent

Are you a polished Executive Assistant who thrives in a fast-paced, high-visibility environment? We're partnering with a well-established Houston organization seeking a highly organized and proactive professional to provide support to the CEO and executive leadership team during a critical transition period.

This is an excellent opportunity for an experienced Executive Assistant who enjoys managing competing priorities, anticipating needs, and serving as a trusted partner to senior leadership.

Responsibilities

• Provide high-level administrative support to the CEO and Executive Leadership Team


• Coordinate complex domestic and occasional international travel arrangements


• Manage calendars, meetings, and executive schedules


• Arrange meeting spaces, executive events, and business dinners


• Assist with the preparation and finalization of presentations and executive materials


• Support board-related activities and executive communications


• Handle confidential information with discretion and professionalism


• Serve as a key resource in ensuring executive priorities are executed efficiently

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives or C-suite leaders


• Strong organizational skills with exceptional attention to detail


• Ability to prioritize and adapt in a fast-moving environment


• Professional presence and communication skills


• Proven experience coordinating executive travel and logistics


• Advanced proficiency with Microsoft Outlook, Word, and PowerPoint


• Experience interacting with executive leadership and/or boards is highly preferred

What We're Looking For

The ideal candidate is polished, resourceful, and able to anticipate needs before they arise. This individual must be comfortable operating in an environment where priorities can shift quickly and where accuracy and responsiveness are essential to success.

Additional Information

• Immediate start available


• Potential for long-term opportunity based on business needs and performance


• Competitive compensation


• High exposure to executive leadership

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.