Executive Assistant to CEO - Board & Donor Relations

Allies In Hope; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Allies In Hope in Houston is seeking an Executive Assistant to support the CEO and collaborate with the Executive Team. The role requires onsite presence to coordinate communications, calendar, meetings, and travel, while ensuring confidential handling of sensitive information.

You will prepare materials for board meetings, arrange agendas, take minutes, brief the CEO, and ensure follow-up on action items. Strong organizational, written and verbal skills, discretion, and proficiency with MS

Qualifications

• Bachelor’s degree in business administration, communications, nonprofit management, or related field; equivalent experience may be considered.
• 5+ years of executive-level administrative support experience, preferably in a nonprofit, government, or mission-driven organization.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft correspondence, prepare presentations, and communicate professionally with internal and external stakeholders.
• High level of discretion and integrity, with proven ability to handle confidential information responsibly.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, video conferencing platforms, and CRM or donor-management software.
• Demonstrated ability to work independently, take initiative, and anticipate needs.
• Strong interpersonal skills, with the ability to work effectively with board members, donors, community partners, and diverse staff teams.

Responsibilities

• Support the CEO onsite and coordinate with the Executive Team on priorities and initiatives.
• Prepare internal and external communications and manage calendar and scheduling for CEO and executives.
• Coordinate board and committee meetings, including minutes, agendas, and materials distribution.
• Set up and manage video calls and AV support; act as primary contact for staff on conferencing platforms.
• Ensure timely follow-up on action items and maintain board/committee rosters and files.
• Travel planning and logistics for the CEO and executive team.
• Assist other executives with projects as assigned by the CEO.

Skills

Executive support

Nonprofit experience

Time management

Communication skills

Discretion and integrity

MS Office

Google Workspace

Video conferencing

CRM / donor software

Stakeholder relations

Education

Bachelor’s degree in business administration, communications, nonprofit management, or related field

Tools

Microsoft Office Suite

Google Workspace

Video conferencing platforms

CRM / donor-management software

Job description

Allies In Hope in Houston is seeking an Executive Assistant to support the CEO and collaborate with the Executive Team. The role requires onsite presence to coordinate communications, calendar, meetings, and travel, while ensuring confidential handling of sensitive information.

You will prepare materials for board meetings, arrange agendas, take minutes, brief the CEO, and ensure follow-up on action items. Strong organizational, written and verbal skills, discretion, and proficiency with MS