Executive Assistant to Chief Executive Officer

Confidential; Austin (TX); On-site; USD 150,000 - 200,000; Full time

Job summary

Confidential is seeking an experienced Executive Assistant to support the CEO in Austin, TX. This onsite role requires strategic and tactical execution, exceptional judgment, and the ability to handle a fast-paced startup environment.

Availability at night and on weekends is sometimes required to keep the CEO's schedule running smoothly. The right candidate thrives in ambiguity, anticipates needs, and acts as a trusted partner to leadership, investors, and external partners, coordinating

Qualifications

• 7+ years of experience supporting C-suite executives in high-growth startups.
• Bachelor’s degree required.
• Proven calendar, travel, and stakeholder-management skills.
• Exceptional written and verbal communication.
• Discretion with confidential information.
• Willingness to work evenings/weekends when needed.

Responsibilities

• Manage the CEO's complex calendar and travel arrangements.
• Coordinate domestic and international travel itineraries.
• Prepare meeting materials, agendas, and briefing documents.
• Serve as liaison with leadership, investors, and the board.
• Drive special projects and cross-functional initiatives.
• Protect confidential information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Discretion

Education

Bachelor's degree

Tools

Productivity software

AI tools

Job description

Our client, a rapidly growing start-up company is seeking an experienced Executive Assistant to support the CEO.

Job Description: Executive Assistant to the CEO

Austin, TX, Onsite

$150,000–$200,000 Base Salary + Benefits

A rapidly expanding, high-growth startup in Austin, TX is seeking an exceptional Executive Assistant to the CEO. This is an exciting opportunity for a highly organized, proactive, and resourceful professional to serve as a trusted right hand to a dynamic CEO in a fast-paced, entrepreneurial environment. This role requires availability at night and on the weekends.

The ideal candidate is a polished, strategic thinker who thrives in ambiguity, anticipates needs before they arise, and brings a strong sense of ownership to everything they do. This individual will play an instrumental role in maximizing the CEO's effectiveness, managing competing priorities, and ensuring seamless execution across business initiatives.

This position requires someone who is comfortable operating at both a strategic and tactical level, with exceptional judgment, discretion, and the ability to pivot quickly as priorities evolve.

Key Responsibilities

• Provide high-level executive support to the CEO, managing a complex and ever-changing calendar, scheduling meetings, and coordinating priorities across internal and external stakeholders.
• Serve as a trusted gatekeeper and strategic partner, proactively managing the CEO's time, commitments, and daily workflow.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes.
• Act as a key liaison between the CEO, leadership team, investors, board members, and external business partners.
• Prepare meeting materials, presentations, agendas, and briefing documents, ensuring the CEO is fully prepared for all engagements.
• Track critical action items, deadlines, and follow-ups to ensure timely execution of business priorities.
• Support special projects and cross-functional initiatives, taking ownership from inception through completion.
• Anticipate challenges, identify solutions, and proactively streamline processes to improve efficiency.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Provide occasional personal assistance and logistical support as needed.
• Remain adaptable and responsive in a dynamic startup environment where priorities can shift quickly.

Qualifications

• Bachelor's degree required.
• 7+ years of experience supporting C-suite executives, founders, or senior leadership, ideally within a high-growth startup, technology company, or entrepreneurial organization.
• Prior experience directly supporting a CEO or founder strongly preferred.
• Demonstrated ability to manage complex calendars, competing priorities, and demanding schedules with precision.
• Exceptional organizational skills, attention to detail, and ability to anticipate needs.
• Strong written and verbal communication skills, with the confidence to interact with senior executives, investors, and high-profile stakeholders.
• Highly proactive, resourceful, and solutions-oriented, with a willingness to take initiative and operate independently.
• Excellent judgment, emotional intelligence, and discretion when handling confidential matters.
• Comfortable leveraging technology, AI tools, and productivity platforms to improve efficiency.Ability to remain composed, flexible, and effective under pressure.
• A hands-on, no-task-too-small mentality paired with the ability to think strategically and see the bigger picture.
• Flexibility to accommodate the CEO's schedule and occasional needs outside traditional business hours.

Ideal Candidate

The successful candidate will be someone who genuinely enjoys being behind the scenes, keeping a fast-moving executive organized, focused, and several steps ahead. They are naturally curious, exceptionally detail-oriented, and confident enough to make decisions while knowing when to elevate important matters.

This is not a traditional administrative position. The CEO is seeking a true partner who brings sound judgment, exceptional follow-through, and a genuine desire to contribute to the success of an ambitious organization.

This is an outstanding opportunity to work closely with a visionary CEO and become an integral part of a dynamic startup during an exciting stage of its evolution.