Executive Assistant to CEO | Global Travel and Board

The Windfall Firm; Dallas (TX); On-site; USD 140,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

401K with Match

Off-sites

Job summary

The Windfall Firm in Dallas, Texas seeks an experienced Executive Assistant to support the CEO in a fast-paced energy infrastructure environment. You will manage complex calendars across time zones, coordinate domestic and international travel, and prepare materials for board meetings and leadership communications.

This role requires 10+ years of EA experience, a Bachelor's degree, discretion, and strong MS Office skills.

Qualifications

• 10+ years of Executive Assistant experience directly supporting C-suite or senior-level executives.
• Bachelor's degree required.
• Strong calendar management across multiple time zones and travel arrangements.
• Excellent written and verbal communication with confidential information handling.
• Proactive, highly organized, and able to manage shifting priorities.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage complex, multi-time-zone calendars and schedule meetings.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare agendas, presentations, and executive-level documents.
• Support Board of Directors logistics and materials.
• Screen and prioritize calls, emails, and requests; draft communications.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Expense management

Microsoft Office

Board support

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The Windfall Firm in Dallas, Texas seeks an experienced Executive Assistant to support the CEO in a fast-paced energy infrastructure environment. You will manage complex calendars across time zones, coordinate domestic and international travel, and prepare materials for board meetings and leadership communications.

This role requires 10+ years of EA experience, a Bachelor's degree, discretion, and strong MS Office skills.