Executive Assistant to Chief Executive Officer

Gravity Staffing, Inc.; Dallas (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Gravity Staffing, Inc. is seeking an Executive Assistant to support the CEO in the Dallas–Fort Worth area.

This hybrid role requires going into the office 1–2 days per week, with responsibilities spanning calendar management, travel planning, expense reporting, and liaison with stakeholders across time zones. The ideal candidate will be highly organized, proactive, and able to manage multiple moving parts, including vendor negotiations and event coordination.

Qualifications

• Four-year college degree is required.
• Proficient in Google Workspace.
• Professional polish and attitude.
• Must be a competent, confident self-starter with energy.

Responsibilities

• Manage CEO calendar across multiple time zones and priorities.
• Act as liaison with executives and stakeholders (internal and external).
• Coordinate frequent and complex travel arrangements.
• Prepare all expense reports in a timely manner.
• Coordinate complex meetings and logistics for attendees from multiple locations.
• Negotiate with vendors and coordinate events and logistics.
• Occasional personal tasks (gift purchasing, making appointments).
• Supervise and manage other EAs.

Skills

Calendar management

Executive liaison

Travel coordination

Expense reporting

Meeting logistics

Vendor negotiation

Event coordination

Supervise team

Initiative

Education

Bachelor's degree

Tools

Google Workspace

Job description

The Dallas/Fort Worth area office of a great and rapidly growing global company is looking for an Executive Assistant to support the CEO. It's a small office and is a hybrid position (going into the office only 1-2 days/week).

Duties & Responsibilities:

• Handling his complex calendar, across multiple time zones;
• Acting as the liaison with other executives and all stakeholders (internal and external);
• Managing frequent and complex travel arrangements;
• Prepare all expense reports in a timely manner;
• Coordinate complex meetings and all logistics for attendees (often from multiple locations);
• Negotiate with vendors;
• Event coordination and logistics, handling multiple moving parts;
• Willingness to do occasional personal work (gift purchasing, making appointments);
• Supervise and manage other EA's.

Skills & Qualifications:

• Four year college degree is required;
• Proficient in Google Suite/Workspace;
• Professional polish and attitude;
• Must be a competent, confident, take initiative, energetic go-getter;