Executive Assistant to CEO – Hybrid, AI-Savvy, Growth

Plant People; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Equity participation program

Competitive compensation

Hybrid work structure

Wellness reimbursement program

Mental health days

Free product discounts

Job summary

Plant People, a fast-growing wellness brand, seeks an exceptionally organized Executive Assistant to support the CEO and Co-Founder. The role focuses on business operations, scheduling, travel, and HR admin, with occasional personal tasks.

The ideal candidate thrives on proactive problem solving, clear communication, and leveraging AI to streamline workflows. Based in Austin, TX, this role offers a hybrid schedule, in-person support as needed, and opportunities to contribute to a mission-driven

Qualifications

• Highly organized and proactive executive assistant able to manage complex calendars.
• Strong written and verbal communication with internal and external partners.
• Demonstrated ability to prioritize, anticipate needs and solve problems.
• Experience coordinating travel, events, and executive-level logistics.
• Comfort with hybrid work arrangements and in-person needs as they arise.
• Familiarity with AI tools to optimize workflows.

Responsibilities

• Proactively manage CEO calendar, meetings, scheduling and prioritization.
• Triage emails, draft responses and flag important communications.
• Plan end-to-end domestic and international travel for the CEO.
• Coordinate team off-sites, board meetings and company events.
• Support recruiting coordination, onboarding and HR admin tasks.
• Coordinate outreach with partners, vendors and internal teams.
• Maintain organized systems for tasks, deadlines and follow-ups.
• Assist with social media workflows and CEO's content needs.

Skills

Calendar management

Email management

Travel planning

HR coordination

Communication

Technology & AI

Prioritization

Tools

Gmail

Google Calendar

Slack

Google Docs

ChatGPT / AI tools

Job description

Plant People, a fast-growing wellness brand, seeks an exceptionally organized Executive Assistant to support the CEO and Co-Founder. The role focuses on business operations, scheduling, travel, and HR admin, with occasional personal tasks.

The ideal candidate thrives on proactive problem solving, clear communication, and leveraging AI to streamline workflows. Based in Austin, TX, this role offers a hybrid schedule, in-person support as needed, and opportunities to contribute to a mission-driven