Executive Assistant to CEO – Global Travel & Discretion

Multicoin; Los Angeles (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

401k

Flexible vacation policy

Job summary

Hadrian seeks an Administrative Assistant to support the Office of the CEO in a fast-paced, high-trust environment. You will ensure day-to-day operations run smoothly, coordinating scheduling, travel, and internal/external communications with discretion and professionalism.

Reporting to the Executive Assistant, you’ll handle time-sensitive requests, assist with planning events and visits, and help keep the CEO’s office focused on high-value work while maintaining utmost confidentiality.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience in Executive Assistant role or related position to provide direct personal support to the CEO.
• Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info.
• Proficient with Microsoft Office Suite and applications, such as: MS Outlook, inbox management, and MS Lists.
• Valid driver’s license and reliable transportation to carry out work and other related tasks.
• 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required.
• Hyper detail-oriented: you don’t let anything slip.

Responsibilities

• Keep the day-to-day rhythm of the Office of the CEO running smoothly, working in close partnership with the Executive Assistant, who sets daily priorities and direction.
• Own personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests that fall outside standard business hours.
• Act as a true extension of the Executive Assistant, absorbing scheduling, follow-through, and standalone projects so the Office of the CEO stays focused on its highest-value work.
• Serve as the communication liaison between the Office of the CEO and internal stakeholders, ensuring every interaction is timely, clear, professional, and handled with discretion.
• Coordinate all domestic and international travel end to end, from flights, ground transportation, and accommodations through detailed itineraries, and adjust in real time when plans shift.
• Support external visits and internal gatherings hosted by the Office of the CEO, from early planning through on-site execution and follow-up.

Skills

Executive support

Discretion

Time management

Communication

Education

Bachelor’s degree or equivalent

Tools

MS Outlook

Inbox management

MS Lists

Microsoft Office Suite

Job description

Hadrian seeks an Administrative Assistant to support the Office of the CEO in a fast-paced, high-trust environment. You will ensure day-to-day operations run smoothly, coordinating scheduling, travel, and internal/external communications with discretion and professionalism.

Reporting to the Executive Assistant, you’ll handle time-sensitive requests, assist with planning events and visits, and help keep the CEO’s office focused on high-value work while maintaining utmost confidentiality.