Executive Office Coordinator: CEO Support & Travel

Hadrian; Torrance (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

100% coverage of platinum medical, 401

Relocation stipend

Flexible vacation policy

Job summary

Hadrian in Torrance, CA seeks an Administrative Assistant to support the Office of the CEO in a fast-paced startup. You will work closely with the Executive Assistant and handle scheduling, travel, and confidential tasks with discretion.

This role requires 3+ years in executive support, strong organization, MS Office proficiency, and flexibility to work evenings or weekends as needed. A Bachelor's degree or equivalent is preferred, with a willingness to travel onsite.

Qualifications

• 3+ years of experience in Executive Assistant role or related position to provide direct personal support to the CEO.
• Valid driver’s license and reliable transportation.
• 24/7 mindset: availability to work flexible hours, including evenings and weekends.
• Bachelor’s degree or equivalent combination of education and experience.
• Hyper detail-oriented: you don’t let anything slip.
• Proficient with Microsoft Office Suite and applications, such as: MS Outlook, inbox management, and MS Lists.
• Experience in a fast-paced startup or high-volume fast paced role.
• Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism.
• Strong organizational and time management skills with the ability to anticipate needs and solve problems independently.
• Interest in advanced industries such as aerospace, manufacturing, or frontier technology.
• Occasional travel required, primarily to provide support for onsite visits, meetings, or launches involving the Office of the CEO.

Responsibilities

• Keep the day-to-day rhythm of the Office of the CEO running smoothly, working in close partnership with the Executive Assistant, who sets daily priorities and direction.
• Own personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests that fall outside standard business hours.
• Act as a true extension of the Executive Assistant, absorbing scheduling, follow-through, and standalone projects so the Office of the CEO stays focused on its highest-value work.
• Serve as the communication liaison between the Office of the CEO and internal stakeholders, ensuring every interaction is timely, clear, professional, and handled with discretion.
• Coordinate all domestic and international travel end to end, from flights, ground transportation, and accommodations through detailed itineraries, and adjust in real time when plans shift.
• Support external visits and internal gatherings hosted by the Office of the CEO, from early planning through on-site execution and follow-up.

Skills

Time management

Communication

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

MS Outlook

MS Lists

Job description

Hadrian in Torrance, CA seeks an Administrative Assistant to support the Office of the CEO in a fast-paced startup. You will work closely with the Executive Assistant and handle scheduling, travel, and confidential tasks with discretion.

This role requires 3+ years in executive support, strong organization, MS Office proficiency, and flexibility to work evenings or weekends as needed. A Bachelor's degree or equivalent is preferred, with a willingness to travel onsite.