Executive Assistant to CEO - Global Travel & Board Support

International SOS group; Houston (TX); In loco; USD 100.000 - 130.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, vision insurance

401k plan and paid time off

Annual bonus

Descrizione del lavoro

Based in Houston, Texas, International SOS Government Medical Services seeks an experienced Executive Assistant to support the CEO with confidential administrative and business tasks across time zones.

You will manage calendars, complex travel, board meeting logistics, and high-level correspondence, while coordinating the Houston office and partnering with executives globally. A bachelor’s degree and 5+ years at C-level are required.

Competenze

• Bachelor’s degree from a recognized institution.
• Minimum 5 years’ experience in a similar Executive Assistant role within a multinational company supporting at C-level.
• Demonstrated experience managing complex domestic and international travel and taking minutes at Board-level meetings.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and SharePoint; strong Excel skills; working knowledge of Visio and Project; and strong, developing AI skills.
• Excellent written and spoken English, with strong interpersonal and customer service skills and the ability to communicate effectively with employees and senior stakeholders at all levels.
• Demonstrated ability to manage confidential matters, data protection requirements, and executive privacy with discretion; willingness to travel approximately 10% of the time.

Mansioni

• Manage the CEO’s schedule, workload, meetings, contacts, and priorities, ensuring appropriate preparation, briefing materials, agendas, and follow-up actions are completed.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and travel expense reporting.
• Support Board members and senior executives by coordinating meetings and corporate events, preparing materials, managing logistics, recording minutes, and maintaining action trackers.
• Prepare executive-level correspondence, presentations, reports, meeting notes, and Board reporting materials while maintaining accurate records and documentation.
• Provide highly confidential administrative support involving sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family.
• Manage administrative activities for the Houston office while coordinating effectively with colleagues and stakeholders across an international organization.

Conoscenze

Executive support

Calendar management

Stakeholder communication

Travel coordination

Board meeting minutes

AI skills

Formazione

Bachelor’s degree

Strumenti

Outlook

Word

PowerPoint

SharePoint

Excel

Visio

Project

Descrizione del lavoro

Based in Houston, Texas, International SOS Government Medical Services seeks an experienced Executive Assistant to support the CEO with confidential administrative and business tasks across time zones.

You will manage calendars, complex travel, board meeting logistics, and high-level correspondence, while coordinating the Houston office and partnering with executives globally. A bachelor’s degree and 5+ years at C-level are required.