Executive Assistant

International SOS group; Houston (TX); Presencial; USD 100.000 - 130.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, vision insurance

401k plan and paid time off

Annual bonus

Descripción de la vacante

Based in Houston, Texas, International SOS Government Medical Services seeks an experienced Executive Assistant to support the CEO with confidential administrative and business tasks across time zones.

You will manage calendars, complex travel, board meeting logistics, and high-level correspondence, while coordinating the Houston office and partnering with executives globally. A bachelor’s degree and 5+ years at C-level are required.

Formación

• Bachelor’s degree from a recognized institution.
• Minimum 5 years’ experience in a similar Executive Assistant role within a multinational company supporting at C-level.
• Demonstrated experience managing complex domestic and international travel and taking minutes at Board-level meetings.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and SharePoint; strong Excel skills; working knowledge of Visio and Project; and strong, developing AI skills.
• Excellent written and spoken English, with strong interpersonal and customer service skills and the ability to communicate effectively with employees and senior stakeholders at all levels.
• Demonstrated ability to manage confidential matters, data protection requirements, and executive privacy with discretion; willingness to travel approximately 10% of the time.

Responsabilidades

• Manage the CEO’s schedule, workload, meetings, contacts, and priorities, ensuring appropriate preparation, briefing materials, agendas, and follow-up actions are completed.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and travel expense reporting.
• Support Board members and senior executives by coordinating meetings and corporate events, preparing materials, managing logistics, recording minutes, and maintaining action trackers.
• Prepare executive-level correspondence, presentations, reports, meeting notes, and Board reporting materials while maintaining accurate records and documentation.
• Provide highly confidential administrative support involving sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family.
• Manage administrative activities for the Houston office while coordinating effectively with colleagues and stakeholders across an international organization.

Conocimientos

Executive support

Calendar management

Stakeholder communication

Travel coordination

Board meeting minutes

AI skills

Educación

Bachelor’s degree

Herramientas

Outlook

Word

PowerPoint

SharePoint

Excel

Visio

Project

Descripción del empleo

• Compensation: USD 100,000 - USD 130,000 - yearly

Company Description

You’ll serve as a trusted partner to the CEO, bringing structure, discretion, and follow-through to a fast-moving executive office with both U.S. and international responsibilities. This role is well suited to an experienced Executive Assistant who is comfortable working at C-suite and Board level while managing complex priorities behind the scenes.

Job Description

Based in Houston, Texas, you’ll provide high-level confidential administrative and business support to the CEO of Government Medical Services. Your work will span executive calendar management, international travel, Board and leadership meeting support, action tracking, correspondence, office administration, and coordination across multiple time zones.

Key Responsibilities

• Manage the CEO’s schedule, workload, meetings, contacts, and priorities, ensuring appropriate preparation, briefing materials, agendas, and follow-up actions are completed.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and travel expense reporting.
• Support Board members and senior executives by coordinating meetings and corporate events, preparing materials, managing logistics, recording minutes, and maintaining action trackers.
• Prepare executive-level correspondence, presentations, reports, meeting notes, and Board reporting materials while maintaining accurate records and documentation.
• Provide highly confidential administrative support involving sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family.
• Manage administrative activities for the Houston office while coordinating effectively with colleagues and stakeholders across an international organization.

If you’re at your best when anticipating what an executive will need, keeping complex priorities moving, and handling sensitive matters with sound judgment and discretion, this role provides that level of responsibility.

Qualifications

Requirements

• Bachelor’s degree from a recognized institution.
• Minimum 5 years’ experience in a similar Executive Assistant role within a multinational company supporting at C-level.
• Demonstrated experience managing complex domestic and international travel and taking minutes at Board-level meetings.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and SharePoint; strong Excel skills; working knowledge of Visio and Project; and strong, developing AI skills.
• Excellent written and spoken English, with strong interpersonal and customer service skills and the ability to communicate effectively with employees and senior stakeholders at all levels.
• Demonstrated ability to manage confidential matters, data protection requirements, and executive privacy with discretion; willingness to travel approximately 10% of the time.

Preferred

• Experience in business support functions such as Human Resources or Sales Support.
• Experience working with non‑U.S. companies and supporting business activities across international environments.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation Disclaimer:
Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits Language (FTE roles)

• Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance.
• Additional benefits include a 401k plan, paid time off, and an annual bonus.

International SOS Government Medical Servicescomplies with all federal, state, and local minimum wage laws.

Equal Opportunity Employer (EEO) Statement:
International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.