Executive Assistant to CEO | Global Calendar & Travel Lead

FLEXSYS AMERICA; Akron (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Flexsys in Akron, OH seeks an experienced Executive Administrative Assistant to provide primary support to the CEO and assist other senior leaders. You will manage calendars across multiple time zones, coordinate complex international travel, and serve as the first point of contact for scheduling and confidential communications.

The ideal candidate has at least seven years supporting C-level executives in a fast-paced global setting, excellent written and verbal communication, and proficiency

Qualifications

• 7+ years of experience supporting C-level executives in a fast-paced, global environment.
• Strong calendar management and international travel coordination skills.
• Excellent written and verbal communication abilities and professionalism.
• Bachelor’s degree is a plus.

Responsibilities

• Manage an extremely active calendar across multiple time zones with internal and external stakeholders.
• Arrange complex international and domestic travel itineraries, including visas and ground transportation.
• Serve as primary contact for scheduling requests and protect executives’ time.
• Anticipate needs, address conflicts, and shift priorities proactively.
• Assist with general financial administration such as expense reports, vendor/PO creation, and invoice follow-up.
• Draft communications on behalf of the CEO/CHRO, including newsletters and announcements.
• Plan and support company events and town halls, both virtual and in-person.
• Handle facility coordination and other administrative duties with discretion.

Skills

Calendar management

International travel coordination

Interpersonal skills

Emotional intelligence

Written communication

Independent work

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Teams

Travel booking platforms

Job description

Flexsys in Akron, OH seeks an experienced Executive Administrative Assistant to provide primary support to the CEO and assist other senior leaders. You will manage calendars across multiple time zones, coordinate complex international travel, and serve as the first point of contact for scheduling and confidential communications.

The ideal candidate has at least seven years supporting C-level executives in a fast-paced global setting, excellent written and verbal communication, and proficiency