Executive Assistant to the CEO - Global Calendar & Meetings

Keystone; New York (NY); Vor Ort; USD 80.000 - 90.000; Vollzeit

Benefits dieser Stelle

Annual discretionary bonus

401k contribution

Competitive benefits package

Zusammenfassung

Keystone is seeking a highly organized Executive Assistant to support the CEO, coordinating complex calendars, scheduling meetings across multiple time zones, and managing logistics for a fast-paced leadership office.

Under the guidance of the Executive Business Partner, you will liaise with internal and external stakeholders, maintain calendaring accuracy, and ensure the CEO's time reflects the firm's top priorities.

Qualifikationen

• 3 - 5 years of administrative or executive support experience.
• Experience managing complex calendars and coordinating meetings for senior leaders.
• Proficiency with Microsoft Outlook, Microsoft Office, Teams, Zoom, and other collaboration tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• High level of professionalism, discretion, and confidentiality.
• Strong customer service and relationship management skills.

Aufgaben

• Manage the CEO's complex and ever-evolving calendar, in partnership with the Executive Business Partner.
• Coordinate a high volume of internal and external meetings across multiple time zones.
• Coordinate attendee availability and resolve scheduling conflicts.
• Monitor scheduling requests and respond in a timely and professional manner.
• Build strong relationships with internal and external stakeholders to coordinate schedules and deliver a seamless executive experience.
• Elevate conflicts or requests to the Executive Business Partner for decision-making.
• Coordinate end-to-end meeting logistics, including rooms and virtual platforms.
• Prepare and distribute meeting invitations and scheduling updates.
• Confirm attendee participation and communicate schedule changes professionally.
• Support executive meetings by ensuring logistics are completed in advance.
• Maintain meeting records and scheduling documentation as needed.
• Prepare daily calendar summaries and scheduling updates for the Executive Business Partner.
• Participate in daily planning check-ins and weekly Office of the CEO reviews.
• Support Office of the CEO initiatives such as gifting, travel logistics, and research.
• Provide Board preparation support under direction, including printing and distributing papers.
• Maintain executive contact information and scheduling resources.
• Support continuous improvement of Office of the CEO processes and scheduling procedures.

Kenntnisse

Calendar management

Meeting coordination

Stakeholder liaison

Communication skills

Discretion/confidentiality

Organizational skills

Multi-priority management

Customer service

Tools

Microsoft Outlook

Microsoft Office

Teams

Zoom

Jobbeschreibung

Keystone is seeking a highly organized Executive Assistant to support the CEO, coordinating complex calendars, scheduling meetings across multiple time zones, and managing logistics for a fast-paced leadership office.

Under the guidance of the Executive Business Partner, you will liaise with internal and external stakeholders, maintain calendaring accuracy, and ensure the CEO's time reflects the firm's top priorities.