Executive Administrative Assistant

FLEXSYS AMERICA; Akron (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Flexsys in Akron, OH seeks an experienced Executive Administrative Assistant to provide primary support to the CEO and assist other senior leaders. You will manage calendars across multiple time zones, coordinate complex international travel, and serve as the first point of contact for scheduling and confidential communications.

The ideal candidate has at least seven years supporting C-level executives in a fast-paced global setting, excellent written and verbal communication, and proficiency

Qualifications

• 7+ years of experience supporting C-level executives in a fast-paced, global environment.
• Strong calendar management and international travel coordination skills.
• Excellent written and verbal communication abilities and professionalism.
• Bachelor’s degree is a plus.

Responsibilities

• Manage an extremely active calendar across multiple time zones with internal and external stakeholders.
• Arrange complex international and domestic travel itineraries, including visas and ground transportation.
• Serve as primary contact for scheduling requests and protect executives’ time.
• Anticipate needs, address conflicts, and shift priorities proactively.
• Assist with general financial administration such as expense reports, vendor/PO creation, and invoice follow-up.
• Draft communications on behalf of the CEO/CHRO, including newsletters and announcements.
• Plan and support company events and town halls, both virtual and in-person.
• Handle facility coordination and other administrative duties with discretion.

Skills

Calendar management

International travel coordination

Interpersonal skills

Emotional intelligence

Written communication

Independent work

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Teams

Travel booking platforms

Job description

Headquartered in Akron, OH, Flexsys is a chemical manufacturing company with operations in the US, Europe, Latin America and Asia. We produce tire additives that enhance the strength and durability of tires for leading manufacturers around the world.

We are a global supplier of rubber chemicals and solutions, including insoluble sulfur, anti-degradants, and stabilizers. Our singular focus is on delivering better solutions for manufacturers of tires and other rubber products that enhance product performance, optimize production efficiency, and ensure supply chain success. As the largest manufacturer of tire-industry additives in the world, and a newly independent entity, Flexsys brings a track record of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth – working together with our customers as a valuable partner, helping to meet their critical objectives.

We are seeking a highly capable and confident Executive Administrative Assistant with primary support the CEO, as well assist other assigned leadership staff. This role will report to the CHRO and CEO and will have elevated exposure with as well as the private equity team and clients.

This role requires exceptional organizational skills, sound judgment, and the ability to manage complex calendars and international travel logistics. The ideal candidate will be a proactive problem-solver who can think independently and prioritize effectively.

• Manage an extremely active and dynamic calendar, including scheduling across multiple time zones and coordinating with internal and external stakeholders.
• Arrange complex international and domestic travel itineraries, including flights, accommodations, visas, and ground transportation.
• Serve as the primary point of contact for all scheduling requests, with the authority to decline or redirect non-priority meetings.
• Anticipate the CEO’s needs and proactively address scheduling conflicts, urgent matters, and shifting priorities.
• Assist with general financial administration such as expense reports, vendor and PO creation, invoice follow up
• Create broad communications on behalf of the CEO and CHRO, such as company newsletters, global townhall webinar events, organizational announcements and seniority awards
• Prepare and handle company events such as holiday parties, local townhall events
• Assist with general administrative office duties such facility coordination, office supplies, etc.
• Exercise discretion and sound judgment in handling confidential information and sensitive communications.
• Collaborate with other senior executives, board members, and high-profile clients with professionalism and poise.

All other duties as assigned

• Minimum 7 years of experience supporting C-level executives in a fast-paced, global environment.
• Proven expertise in calendar management and international travel coordination.
• Strong interpersonal skills with the confidence to say “no” diplomatically and enforce boundaries.
• High emotional intelligence and the ability to read a room and act accordingly.
• Excellent written and verbal communication skills.
• Tech-savvy with proficiency in Microsoft Office Suite, Teams, and travel booking platforms.
• Ability to work independently, prioritize tasks, and manage competing demands with grace under pressure.

• Bachelor’s degree is a plus

An Equal Opportunity Employer (EOE): race/color/religion/sex/sexual orientation/gender identity/ national origin/disability