Executive Assistant to CEO & Family Office — Lead Team

Mahler Private Staffing; Costa Mesa (CA); On-site; USD 175,000 - 225,000; Full time

Job summary

Mahler Private Staffing seeks a High-Level Executive Assistant to support the CEO, who leads a single-family office. You will manage a demanding calendar spanning business, investments, philanthropy, and personal commitments, and oversee a three-person support team.

This role requires strategic judgment, ownership of projects from initiation to completion, and discreet, polished written English. Standard business hours, in-office five days a week, with generous benefits and compensation.

Qualifications

• Bachelor's Degree/MBA or advanced degree preferred.
• Exceptional written English and strong oral communication.
• Minimum eight years supporting a C-level executive, principal, or family office.
• Experience supervising support staff.
• Judgment of a business partner and execution capability of an operator.

Responsibilities

• Manage a complex executive calendar.
• Lead and develop a three-person administrative team; drive performance, accountability, and career development.
• Meeting preparation.

Skills

Executive calendar management

Team leadership

Strategic communication

Project ownership

Education

Bachelor's Degree / MBA or higher

Job description

Mahler Private Staffing seeks a High-Level Executive Assistant to support the CEO, who leads a single-family office. You will manage a demanding calendar spanning business, investments, philanthropy, and personal commitments, and oversee a three-person support team.

This role requires strategic judgment, ownership of projects from initiation to completion, and discreet, polished written English. Standard business hours, in-office five days a week, with generous benefits and compensation.