Elite Executive Assistant to CEO & Firm Leadership

Cricket Wireless LLC.; San Diego (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

Manatt, Phelps & Phillips, LLP is seeking an experienced Executive Assistant to support the CEO/Managing Partner in a high-visibility role. The position emphasizes calendar management, travel planning, and managing communications with confidentiality and professionalism across the firm.

The ideal candidate brings 10+ years of executive support, strong organizational skills, and the ability to anticipate needs and drive efficiency in a fast-paced professional services environment.

Qualifications

• 10+ years of executive support experience with at least 5 years directly supporting a C‑suite executive, Managing Partner, CEO, President, or other senior business leader.
• Bachelor’s degree preferred.
• Demonstrated success managing complex executive calendars and travel arrangements in a fast‑paced environment.

Responsibilities

• Manage and protect a highly complex executive calendar.
• Coordinate travel itineraries including flights, accommodations, transportation, and logistics.
• Prepare meeting briefs, agenda materials, and background information.
• Assist in coordinating internal and external meetings, including leadership team and board meetings.
• Draft, edit, and proofread executive communications and presentations.
• Track action items, deadlines, and commitments from meetings.
• Maintain confidential information with discretion and professionalism.
• Serve as primary point of contact for internal and external stakeholders on behalf of the CEO/Managing Partner.

Skills

Executive calendar management

Communication skills

Judgment & discretion

Executive presence

Proactivity & problem solving

Multitasking

Attention to detail

Confidentiality & professionalism

MS Office & productivity tools

Expense & document management

AI productivity tools familiarity

Education

Bachelor’s degree preferred

Tools

Outlook

Word

PowerPoint

Teams

Excel

Job description

Manatt, Phelps & Phillips, LLP is seeking an experienced Executive Assistant to support the CEO/Managing Partner in a high-visibility role. The position emphasizes calendar management, travel planning, and managing communications with confidentiality and professionalism across the firm.

The ideal candidate brings 10+ years of executive support, strong organizational skills, and the ability to anticipate needs and drive efficiency in a fast-paced professional services environment.