Personal Assistant

Mahler Private Staffing

New York (NY)

Hybrid

USD 166,500 - 203,500

Full time

14 days+

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Benefits offered by this job

Annual discretionary bonus

Medical, dental, and vision benefits

401(k) plan

Private accommodation during travel

Job summary

A private staffing agency is seeking a highly professional Personal Assistant to support a Fin-Tech CEO in New York. The ideal candidate will thrive in a fast-paced environment while managing schedules, travel, and events. Applicants should have prior experience as an Executive Assistant and a solid understanding of technology. This hybrid role offers a competitive salary starting at $185,000 with comprehensive benefits.

Qualifications

Previous experience in a similar Executive Personal Assistant role is a must.
Experience supporting high-net-worth individuals or executives is preferred.
Willing to work a hybrid schedule with flexibility for travel.

Responsibilities

Organize and maintain the CEO's calendar.
Plan, book, and manage CEO's travel.
Coordinate events and ensure details are flawless.
Act as the gatekeeper to ensure privacy and security.

Skills

Assertiveness

Attention to detail

Strong communication

Emotional Intelligence

Resourcefulness

Technology proficiency

Tools

Google Suite

Android

Job description

Join to apply for the Personal Assistant role at Mahler Private Staffing

Job title: Personal Assistant to CEO | New York, NY

Location: Hybrid (SoHo and your home office)

We are seeking a highly professional, assertive, and detail-oriented Personal Assistant (PA) to support a Fin-Tech CEO in their busy, dynamic life. This is a unique opportunity for someone with experience in executive personal assistance, who thrives in a fast-paced, high-demand environment.

The role involves managing the CEO\'s personal life across multiple locations. You will be based in New York City handling everything from daily scheduling to high-profile events. The ideal candidate will be a proactive, resourceful, and impeccably organized individual, capable of managing multiple tasks independently and with minimal supervision.

This role will require travel and sometimes at the last minute.

Responsibilities

Organize and maintain the CEO\'s calendar, including meetings, social functions, family engagements
Plan, book, and manage CEO\'s travel with strong attention to detail
Coordinate events, dinners, and outings, ensuring that details are flawless and the CEO is always prepared
Work closely with the Executive Assistant and Finance/Legal Manager to ensure alignment on priorities and communication
Help the CEO prepare for events and other occasions managing wardrobe, dry cleaning and other personal errands
G-Suite & Tech Savvy: Manage schedules and documents via Google Calendar and G-Suite; proficient with PC and Android platforms
Help arrange family time and activities
Act as the gatekeeper to ensure privacy and security, helping manage interruptions during conferences, events, and public appearances

Qualities

Assertive and proactive to manage the CEO\'s calendar, workflow, and will intervene as necessary to keep him on track
A keen eye for detail and the ability to keep everything running smoothly with minimal supervision
Strong communication and collaborative skills
High Emotional Intelligence. Understands and adjusts to the CEO\'s personality and needs
Self-Sufficient and Resourceful. Must have developed a network of trusted services (concierge, troubleshooting, etc.) and know how to navigate complex situations with ease
Comfortable working with some ambiguity and navigating high-pressure situations
Ability to travel last-minute, domestically and internationally, often at short notice. Some travel will require accompanying the CEO
Strong sense of style and the ability to maintain the highest level of discretion

Requirements

Previous experience in a similar Executive Personal Assistant role is a must. Experience supporting high-net-worth individuals or executives is preferred
Skilled in using Google Suite and proficient in basic technology systems (PC, Android, iPhone)
Experience booking complicated travel for an executive/principal
Must already be based in NYC, with an intimate knowledge of the city
Willing to work a hybrid schedule (2 days in-person in SoHo, 3 days remote) with flexibility for last-minute travel and adjustments
Maintain a polished and professional appearance
Must have a valid passport, and a driver\'s license is preferred, though not mandatory
Low social media presence as privacy is paramount

Compensation and Benefits

Base Salary: $185,000 or more, based on experience
Benefits include an annual discretionary bonus, medical, dental, vision, PTO, sick days, holidays, 401(k), and potential OMNY card
Private accommodation is provided in Miami and for any travel needs, as well as a work car if needed
NDA: A non-disclosure agreement is required

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Seniority level