High Level Executive Assistant to CEO

Mahler Private Staffing; Costa Mesa (CA); On-site; USD 175,000 - 225,000; Full time

Job summary

Mahler Private Staffing seeks a High-Level Executive Assistant to support the CEO, who leads a single-family office. You will manage a demanding calendar spanning business, investments, philanthropy, and personal commitments, and oversee a three-person support team.

This role requires strategic judgment, ownership of projects from initiation to completion, and discreet, polished written English. Standard business hours, in-office five days a week, with generous benefits and compensation.

Qualifications

• Bachelor's Degree/MBA or advanced degree preferred.
• Exceptional written English and strong oral communication.
• Minimum eight years supporting a C-level executive, principal, or family office.
• Experience supervising support staff.
• Judgment of a business partner and execution capability of an operator.

Responsibilities

• Manage a complex executive calendar.
• Lead and develop a three-person administrative team; drive performance, accountability, and career development.
• Meeting preparation.

Skills

Executive calendar management

Team leadership

Strategic communication

Project ownership

Education

Bachelor's Degree / MBA or higher

Job description

Seeking a High-Level Executive Assistant to serve as principal support to the Chief Executive Officer, who also serves as principal of a single-family office. This position requires the judgment of a business partner and the execution capability of an operator.

Responsible for a demanding calendar spanning business, investment, philanthropic, and personal commitments; leadership and oversight of a three-person support team; and independent ownership of projects from initiation through completion. The position provides visibility across the enterprise operating companies, investments, real estate holdings, and the family's personal affairs.

Responsibilities:

• Manage a complex and dynamic executive calendar, ensuring optimal prioritization and alignment with business objectives
• Lead, mentor, and develop a team of three administrative professionals; drive performance, accountability, and career development
• Meeting preparation

Qualifications:

• Bachelor's Degree/MBA or advanced degree preferred
• Astute communication skills; oral and written
• A demonstrated history of long-term, dedicated support to a CEO or senior executive
• Minimum eight years supporting a C-level executive, principal, or family office; experience with a high-net-worth individual strongly preferred
• Demonstrated experience managing or supervising support staff
• Exceptional written English.

Schedule:

• Standard business hours with flexibility
• In office five days a week

Compensation:

• Base salary: $175,000 – $225,000, plus bonus
• Generous benefits and PTO
• If compensation is beyond our range, we are open to considering your requirements. Please explain in two paragraphs or fewer why you are the right candidate; reflecting the full depth of your experience, leadership, and the lasting impact.