Executive Assistant to CEO/COO — Remote

Rivia Mind; Charleston (SC); Remote; USD 45,000 - 50,000; Full time

Benefits offered by this job

3 weeks of front-loaded PTO

Milestone increases

401(k) with employer match

Medical, dental, and vision insurance

Remote work option

Job summary

Rivia Mind, a NYC-based mental health practice serving multiple states, seeks an organized Administrative Assistant to support the CEO and COO. The role includes calendar management, meeting coordination, travel planning, and handling special projects to keep executive priorities on track.

The ideal candidate has at least 2 years in administrative or customer service roles, strong written and verbal communication, and comfort working virtually with C-Suite leaders.

Qualifications

• Minimum 2 years of experience in administrative support or customer service
• Experience managing technical and confidential tasks
• Excellent written and verbal communication skills
• Comfortable supporting C-Suite members in a virtual setting
• Problem-solving and time management skills
• Highly organized with the ability to manage competing priorities
• Proficient with utilizing Google Suite, Monday.com, Salesforce and EHR/EMR
• Expert computer skills and technical aptitude required

Responsibilities

• Manage calendar for COO and CEO, schedule internal and external meetings
• Coordinate domestic travel and protect priority initiatives
• Prepare and edit documents, presentations, and reports for executive meetings
• Own meeting coordination with agenda, notes, decisions, and action items
• Screen and prioritize requests; draft responses for executives when appropriate
• Assist with expense tracking and reimbursement processes for executives
• Track conference strategy for leadership and growth efforts
• Plan, execute, and track special projects led by the COO and CEO
• Ensure high-priority initiatives are addressed timely with follow-through
• Maintain confidentiality of sensitive information
• Support data integrity and enterprise admin in Google, Salesforce, and Monday.com
• Manage employee milestone gifting and event logistics for leaders
• Deliver high-level customer service as primary external contact
• Promote a collaborative, growth-oriented culture
• Perform other duties as assigned by CEO/COO

Skills

Communication

Organization

Time management

Virtual support

Education

Bachelor's degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR

Job description

Rivia Mind, a NYC-based mental health practice serving multiple states, seeks an organized Administrative Assistant to support the CEO and COO. The role includes calendar management, meeting coordination, travel planning, and handling special projects to keep executive priorities on track.

The ideal candidate has at least 2 years in administrative or customer service roles, strong written and verbal communication, and comfort working virtually with C-Suite leaders.