Executive Administrative Assistant Remote Support to CEO/COO

Rivia Mind; Allentown (Lehigh County); Teletrabalho; USD 45 000 - 50 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

3 weeks of PTO + milestone increases

Annual office closure + holidays

401(k) with employer match

Medical, dental, vision insurance

Resumo da oferta

Rivia Mind, a NYC-based mental health practice serving multiple states, seeks an Administrative Assistant to support the CEO and COO with high-level calendar management, travel planning, and project coordination. The role requires discretion, initiative, and a proactive approach to drive priorities forward.

The successful candidate will excel in communication, organization, and independent follow-through, while maintaining confidentiality across sensitive information and enterprise systems

Qualificações

• Bachelor's Degree required.
• Minimum 2 years in administrative support or customer service.
• Excellent written and verbal communication skills.
• Comfortable supporting C-Suite members in a virtual setting.
• Proficient with technology platforms (Google Suite, Monday.com, Salesforce, EHR/EMR).

Responsabilidades

• Manage executive calendars and coordinate internal/external meetings.
• Support travel arrangements and priority initiatives.
• Prepare, edit documents and reports for meetings and external partners.
• Coordinate meeting follow-through with agendas, notes, actions, and stakeholders.
• Handle inquiries and draft responses on behalf of executives when appropriate.
• Oversee expense tracking and reimbursement processes for executives.

Conhecimentos

Administrative support

Customer service

Calendar management

C-Suite support

Communication skills

Time management

Organizational skills

Remote work readiness

Formação académica

Bachelor's Degree

Ferramentas

Google Suite

Monday.com

Salesforce

EHR/EMR

Descrição da oferta de emprego

Rivia Mind, a NYC-based mental health practice serving multiple states, seeks an Administrative Assistant to support the CEO and COO with high-level calendar management, travel planning, and project coordination. The role requires discretion, initiative, and a proactive approach to drive priorities forward.

The successful candidate will excel in communication, organization, and independent follow-through, while maintaining confidentiality across sensitive information and enterprise systems