Executive Admin & Projects Lead (Remote)

Rivia Mind; Tallahassee (FL); Remote; USD 45,000 - 50,000; Full time

Benefits offered by this job

PTO + milestones

Office closure holidays

Impact days

Flexible benefit

Medical, dental, vision + wellness

Mental health care options

HSA/FSA

401(k) match

Referral bonus

Bereavement leave

Tenure acknowledgments

Job summary

Rivia Mind, a NYC-based mental health practice, seeks an organized Administrative Assistant to support our CEO and COO with calendar management, travel coordination, and project tracking. This remote role partners with senior leaders to advance priorities while upholding confidentiality.

You'll collaborate across teams, manage documentation, and help drive special projects in a fast-paced, supportive environment.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of administrative support or customer service.
• Experience supporting C-Suite in a virtual setting.
• Proficient with multiple technology platforms (Google Suite, Monday.com, Salesforce).

Responsibilities

• Manage complex calendars for COO and CEO; schedule meetings and travel.
• Plan and coordinate company-wide meetings and events.
• Prepare documents and reports for executive meetings.
• Own meeting coordination with detailed notes and follow-up.
• Maintain confidentiality of sensitive information.

Skills

Excellent written and verbal comms

Time management

Highly organized

Proactive problem solving

Discretion & confidentiality

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR platforms

Job description

Rivia Mind, a NYC-based mental health practice, seeks an organized Administrative Assistant to support our CEO and COO with calendar management, travel coordination, and project tracking. This remote role partners with senior leaders to advance priorities while upholding confidentiality.

You'll collaborate across teams, manage documentation, and help drive special projects in a fast-paced, supportive environment.