Senior Executive Assistant & COO Operations Partner

Think Together; Santa Ana (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Travel within California up to 20%

Job summary

Think Education seeks an Executive Administrative Assistant to support the COO and senior leadership in Santa Ana, CA. This hybrid role involves managing the executive calendar, coordinating meetings, travel logistics, and confidential projects.

The ideal candidate will have a Bachelor's degree with 7+ years in similar roles, exceptional organization, and strong communication skills. The position offers hybrid work 2–3 days in the Santa Ana office and occasional travel within California.

Qualifications

• Bachelor’s degree or equivalent combination of education and years of experience.
• 7+ years of experience in a similar role (business or non-profit setting highly preferred).

Responsibilities

• Oversee Executive Office Operations: manage day-to-day operations, anticipate needs, and prioritize priorities.
• Calendar Management: manage complex calendar, evaluate priorities, and resolve conflicts.
• Meeting Governance: plan meetings, prepare agendas, capture decisions and follow-ups.
• Executive Partnership: prepare correspondence, build relationships with stakeholders, and support leadership objectives.
• Project Management: lead special projects, manage timelines and deliverables, and prepare briefing materials.
• Event Planning: plan and coordinate executive events, manage logistics and budgets.

Skills

Highly organised

Urgency-driven

Time management

Interpersonal skills

Writing and note-taking

Self-starter

Discretion and confidentiality

Mission alignment

Education

Bachelor’s degree or equivalent

Job description

Think Education seeks an Executive Administrative Assistant to support the COO and senior leadership in Santa Ana, CA. This hybrid role involves managing the executive calendar, coordinating meetings, travel logistics, and confidential projects.

The ideal candidate will have a Bachelor's degree with 7+ years in similar roles, exceptional organization, and strong communication skills. The position offers hybrid work 2–3 days in the Santa Ana office and occasional travel within California.