Executive Assistant to the President CEO

Irvine Public Schools Foundation; Irvine (CA); Hybrid; USD 75,000 - 81,000; Full time

Benefits offered by this job

Paid holidays

Section 125 benefits

Monthly remote allowance

403b eligibility

Credit union membership

Health insurance

Paid time off

Vision insurance

Dental insurance

Job summary

Irvine Public Schools Foundation is seeking an organized Executive Assistant to provide high-level support to the President & CEO and Chief Impact Officer in Irvine, CA. This role thrives in a fast-paced environment, coordinating calendars, travel, board communications, donor relations, and events.

This full-time, exempt position offers a hybrid schedule with two in-office collaboration days and three remote days.

Qualifications

• Bachelor's degree required with at least three years of executive-level admin support.
• Strong organizational, time management, and communication skills with high attention to detail.
• Ability to handle confidential information with sound judgment and discretion.
• Experience supporting CEO/President, Board, and donor relations; event planning a plus.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide high-level administrative support to CEO and CIO, including calendars, travel, communications, and presentation materials.
• Support Board and key stakeholder communications, meetings, materials, and follow-up.
• Assist with donor relations activities, stewardship tracking, special events, programs, and special projects.
• Help manage office operations, vendors, supplies, records, and other administrative needs.
• Handle confidential information with discretion and ensure timely follow-through on priorities.

Skills

Organization

Time management

Communication

Discretion

Prioritization

Stakeholder relations

Event planning

Donor relations

Board relations

Education

Bachelor's degree

3+ years executive-level admin support

Tools

Microsoft Office

Job description

Benefits

Paid Holidays

Section 125 flexible benefits allowance

Monthly Remote Allowance

403b Plan Eligibility

Eligibility for membership in Schools First Federal Credit Union

Health insurance

Paid time off

Vision insurance

Dental insurance

At Irvine Public Schools Foundation (IPSF) https://ipsf.net/, we believe that every student deserves an educational experience complete with access to music, arts, and science programs, both during the school day and outside of the classroom. With community support and investment, together we can provide opportunities for our children that will help foster the next generation of thinkers, innovators, and creators.

The Opportunity

IPSF is seeking a highly organized and professional Executive Assistant to provide high-level administrative support to the President & CEO and Chief Impact Officer. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys supporting executive leadership, Board and donor relations, special events, and day-to-day office operations.

What You’ll Do

• Provide high-level administrative support to the CEO and CIO, including calendars, meetings, travel, communications, and presentation materials.
• Support Board and key stakeholder communications, meetings, materials, and follow-up.
• Assist with donor relations activities, stewardship tracking, special events, programs, and special projects.
• Help manage office operations, vendors, supplies, records, and other administrative needs.
• Handle confidential information with discretion and ensure timely follow-through on executive and organizational priorities.

What We’re Looking For

• Excellent organizational, time management, and communication skills with strong attention to detail.
• Sound judgment, professionalism, discretion, and the ability to manage confidential or sensitive information.
• Ability to manage multiple priorities and work effectively with executive leadership, Board members, donors, staff, and external stakeholders.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Bachelor's degree and a minimum of three years of executive-level administrative support experience required; event planning and donor and/or Board relations experience highly preferred.

Position Details

Full-time, exempt | Salary range: $75,000-$81,000, depending on qualifications and experience | Irvine, CA. Typical schedule is Monday through Friday within normal office hours of 8:30 a.m. to 5:00 p.m., with occasional evening or weekend events. IPSF currently operates on a hybrid schedule with two in-office collaboration days and three remote workdays.

Irvine Public Schools Foundation is an Equal Opportunity Employer.

IPSF considers qualified applicants without regard to any characteristic protected by applicable federal, California, or local law.

Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.

Flexible work from home options available.