Executive Assistant to Founder | Proactive & Tech-Savvy

Park Consulting Group; Irvine (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

Park Consulting Group is seeking an Executive Assistant in Irvine, CA to support the Founder/CEO with high-level administrative tasks and proactive problem-solving. You will organize calendars, manage communications, coordinate travel, and help execute company events and projects.

The role requires four+ years of EA or senior admin experience, strong communication skills, and proficiency with Microsoft 365 tools.

Qualifications

• At least four years of Executive Assistant or senior administrative experience.
• Experience supporting a Founder/CEO or senior executive.
• Hands-on ownership of calendars, inboxes, travel, meetings, vendors, and confidential information.
• Exceptional attention to detail, organization, judgment, and discretion.
• Strong written and verbal communication skills.
• Ability to manage a high volume of work with limited supervision.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other business tools.
• Comfort with AI and automation to improve work processes.
• Valid driver’s license and reliable transportation in Orange County.
• Willingness to make this full-time role your primary professional commitment.

Responsibilities

• Email inbox and communications: Monitor, organize, and prioritize messages; draft responses; surface important matters.
• Calendar and priorities: Manage a complex executive calendar; resolve conflicts; protect CEO time.
• Domestic and international travel: Arrange flights, hotels, transportation, and itineraries with accuracy.
• Meeting preparation and follow-through: Organize agendas, take notes, document decisions, track commitments.
• Electronic File and Document Management: Create and maintain disciplined filing and document-control systems (SharePoint/Teams/OneDrive).
• Executive projects: Lead projects from direction to delivery, coordinating participants and tracking progress.
• Company event support: Handle vendor management, logistics, invitations, and event tasks.
• Systems and process improvement: Create SOPs, checklists, trackers, and AI-enabled workflows.
• Executive and personal support: Coordinate purchases, deliveries, and personal tasks in or around Orange County.

Skills

Organized

Attention to detail

Proactive

Tech-savvy

Tools

Microsoft 365

SharePoint

OneDrive

Outlook

Teams

Excel

Job description

Park Consulting Group is seeking an Executive Assistant in Irvine, CA to support the Founder/CEO with high-level administrative tasks and proactive problem-solving. You will organize calendars, manage communications, coordinate travel, and help execute company events and projects.

The role requires four+ years of EA or senior admin experience, strong communication skills, and proficiency with Microsoft 365 tools.