Executive Assistant to CEO — Calendar & Travel Concierge

Casap; New York, San Francisco (NY, CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Casap is seeking an Executive Assistant to be a true partner to our CEO, Shanthi Shanmugam. You’ll run her calendar, inbox, travel, and priorities so she can focus on building the company.

Based near Princeton, NJ, you’ll be the first point of contact for investors, board members, bank and fintech executives, candidates, and partners, while providing discreet personal support and cross‑functional coordination.

Qualifications

• 4+ years supporting a C-level executive, ideally at a startup or high-growth company.
• Based near Princeton, NJ, with reliable transportation.
• Strong writer who can adapt voice and maintain discretion.
• Highly organized, proactive, and calm under pressure.

Responsibilities

• Own executive calendar end to end and manage urgent scheduling.
• Ghostwrite emails and act as liaison with investors, board members, partners.
• Book travel and manage itineraries, conferences, and events.
• Handle personal scheduling, errands, and household vendors.
• Coordinate cross-team support and special projects for CEO’s office.

Skills

Calendar management

Executive support

Communication/writing

Discretion and judgment

Travel coordination

Stakeholder management

Organization

Tools

Google Workspace

Slack

Scheduling tools

Job description

Casap is seeking an Executive Assistant to be a true partner to our CEO, Shanthi Shanmugam. You’ll run her calendar, inbox, travel, and priorities so she can focus on building the company.

Based near Princeton, NJ, you’ll be the first point of contact for investors, board members, bank and fintech executives, candidates, and partners, while providing discreet personal support and cross‑functional coordination.