Executive Assistant to CEO: Calendar, Travel & Board

Career Group; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Career Group in Midtown Manhattan, a well-established nonprofit, seeks an Executive Assistant to support the CEO with high-level administrative duties and strategic project coordination. You will manage calendars, prepare materials, facilitate board meetings, and coordinate travel for events and conferences.

The role requires exceptional organization, discretion, and strong communication skills to support CEO-led initiatives and cross-functional collaboration within a mission-driven organization.

Qualifications

• Experience supporting a CEO or senior executive.
• Strong organizational and prioritization skills.
• Ability to manage complex calendars and competing priorities.
• Excellent written and verbal communication.
• Proactive and detail-oriented with confidentiality awareness.

Responsibilities

• Manage and coordinate the CEO’s calendar, including internal and external meetings.
• Support day-to-day operations of the Executive Office.
• Prepare meeting materials, briefing documents, agendas, and follow-up items.
• Coordinate Board and committee meetings, including logistics and materials.
• Track initiatives, deadlines, and ongoing commitments.
• Arrange domestic travel and provide onsite support for events and conferences.
• Maintain executive and member information across internal systems (iMIS, OnBoard, SharePoint).
• Support CEO-led initiatives and special projects.
• Manage expense reporting and monthly reconciliation.

Skills

Calendar management

Executive support

Prioritization

Communication

Problem solving

Tools

iMIS

OnBoard

SharePoint

Job description

Career Group in Midtown Manhattan, a well-established nonprofit, seeks an Executive Assistant to support the CEO with high-level administrative duties and strategic project coordination. You will manage calendars, prepare materials, facilitate board meetings, and coordinate travel for events and conferences.

The role requires exceptional organization, discretion, and strong communication skills to support CEO-led initiatives and cross-functional collaboration within a mission-driven organization.