Executive Assistant to Leadership | Calendar & Ops Pro

Poll Sound; Millcreek (UT); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Poll Sound in the United States (Utah) is seeking an organized Executive Assistant to support the leadership team in a fast-paced environment. The role requires strong communication, technical proficiency, and the ability to manage multiple priorities while maintaining confidentiality.

You will coordinate schedules, manage calendars, handle emails and phone calls, prepare documents, and assist with travel and events.

Competenze

• Proven experience as an Executive Assistant or similar administrative role.
• Proficiency with Microsoft Word, Excel, and PowerPoint; familiarity with productivity software tools.
• Strong organizational skills and ability to manage confidential information with discretion.

Mansioni

• Manage complex calendars, schedule meetings, and coordinate appointments with precision using calendar management tools.
• Handle incoming email and calls with professionalism, practicing excellent phone etiquette and customer service skills.
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office Suite including Word, Excel (spreadsheets), and PowerPoint.
• Maintain accurate filing systems and perform data entry tasks with high accuracy to support office management activities.
• Assist with travel arrangements, event planning, and logistical coordination for meetings or conferences.
• Support client communication efforts by managing emails, inquiries, and follow-ups promptly and courteously.
• Utilize technical proficiency in office productivity software to streamline workflows and improve overall office efficiency.
• Conduct clerical tasks such as photocopying, scanning, faxing, and proofreading documents to ensure quality standards are met.
• Provide front desk support by greeting visitors, managing office supplies inventory, and ensuring a welcoming environment.
• Collaborate with team members to enhance office procedures, improve organization systems, and boost overall productivity.

Conoscenze

Calendar management

Microsoft Office

Email handling

Communication skills

Data entry

Customer service

Administrative support

Front desk

Multiline phone

Confidentiality

English proficiency

Strumenti

QuickBooks

Microsoft Office Suite

Descrizione del lavoro

Poll Sound in the United States (Utah) is seeking an organized Executive Assistant to support the leadership team in a fast-paced environment. The role requires strong communication, technical proficiency, and the ability to manage multiple priorities while maintaining confidentiality.

You will coordinate schedules, manage calendars, handle emails and phone calls, prepare documents, and assist with travel and events.