Executive Assistant to CEO & Board (On-Site Chicago)

Anixter Center; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holiday pay

Job summary

Anixter Center in Chicago is seeking an Executive Assistant to support the President & CEO and the executive team. This on-site role focuses on governance, scheduling, communications, and event coordination across board and agency activities.

You will liaison with the Board, manage calendars and documents, maintain governance records, and support leadership with meetings, proposals, and reports. A strong background in admin support and Microsoft 365 is required.

Qualifications

• Associate's degree or equivalent education/experience required; Bachelor's preferred.
• Minimum 5 years of progressively responsible administrative support experience.
• Excellent written and verbal communication with diplomatical tone.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and board portal software.
• Ability to manage competing priorities and shifting deadlines.
• Discretion with sensitive governance, financial, and personnel information.
• Experience supporting executive leadership and governance bodies is a plus.

Responsibilities

• Serve as primary liaison to the President & CEO’s Office and Board of Directors; coordinate meetings and minutes.
• Support governance work with agendas, packets, and minutes distribution.
• Maintain SharePoint files with version control and secure access.
• Coordinate calendars, meetings, and events for executives and leadership.
• Plan and run board events, retreats, and agency-wide activities.
• Visit locations to engage staff and strengthen organizational culture.
• Monitor supplies, vendor relations, and emergency drills at the Wilson location.

Skills

Administrative support

Written & verbal communication

Organizational skills

Discretion

Relationship building

Project coordination

Leadership collaboration

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft 365

Board portal software

AI tools

Job description

Anixter Center in Chicago is seeking an Executive Assistant to support the President & CEO and the executive team. This on-site role focuses on governance, scheduling, communications, and event coordination across board and agency activities.

You will liaison with the Board, manage calendars and documents, maintain governance records, and support leadership with meetings, proposals, and reports. A strong background in admin support and Microsoft 365 is required.