Executive Assistant

Anixter Center; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holiday pay

Job summary

Anixter Center in Chicago is seeking an Executive Assistant to support the President & CEO and the executive team. This on-site role focuses on governance, scheduling, communications, and event coordination across board and agency activities.

You will liaison with the Board, manage calendars and documents, maintain governance records, and support leadership with meetings, proposals, and reports. A strong background in admin support and Microsoft 365 is required.

Qualifications

• Associate's degree or equivalent education/experience required; Bachelor's preferred.
• Minimum 5 years of progressively responsible administrative support experience.
• Excellent written and verbal communication with diplomatical tone.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and board portal software.
• Ability to manage competing priorities and shifting deadlines.
• Discretion with sensitive governance, financial, and personnel information.
• Experience supporting executive leadership and governance bodies is a plus.

Responsibilities

• Serve as primary liaison to the President & CEO’s Office and Board of Directors; coordinate meetings and minutes.
• Support governance work with agendas, packets, and minutes distribution.
• Maintain SharePoint files with version control and secure access.
• Coordinate calendars, meetings, and events for executives and leadership.
• Plan and run board events, retreats, and agency-wide activities.
• Visit locations to engage staff and strengthen organizational culture.
• Monitor supplies, vendor relations, and emergency drills at the Wilson location.

Skills

Administrative support

Written & verbal communication

Organizational skills

Discretion

Relationship building

Project coordination

Leadership collaboration

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft 365

Board portal software

AI tools

Job description

Executive Assistant

Executive Administration Full Time Clerical Chicago, IL, US 1 Attachments

Salary Range: $80,000.00 To $90,000.00 Annually

Executive Office | Chicago, IL | Full-Time, Exempt | On-Site

Pay Range: $80,000 - $90,000 annually, commensurate with experience

Join us — and do work those matters.

We're a passionate team of change-makers, diverse thinkers, and problem-solvers. Our purpose: ensuring full access to quality living and championing the power of inclusivity. We proudly serve over 7,000 individuals with disabilities and behavioral health challenges, including those who are Deaf, DeafBlind, and Hard of Hearing.

If you're not looking for just any job — if you're ready to build a career where your work directly supports that mission — Anixter Center is the place for you.

About the Role

As Executive Assistant, you'll be a key member of the President & CEO's Office and the trusted right hand behind the work of our executive team and Board of Directors. You'll serve as the primary liaison to our Board and its committees, keep governance work running with precision, and support the President & CEO and other executives with scheduling, communications, meetings, and events.

You'll also be a visible, welcoming presence for the Office of the President & CEO across Anixter Center, visiting our locations and programs, building relationships with staff, and helping strengthen engagement and culture. This is a full-time, exempt role reporting to the President & CEO, Monday through Friday, 8:00 AM to 5:00 PM, with occasional evenings and weekends for board meetings and events.

What You'll Do

• Board administration & governance:Serve as the primary liaison to the Board of Directors and its committees; coordinate board and committee meetings and orientations; prepare and distribute agendas and board packets; record and distribute minutes; maintain governance records, board contacts, and committee rosters.
• Board portal:Help implement, administer, and maintain our board portal, and train and support board members and staff in using it.
• Executive & leadership support:Support the President & CEO and other executives with calendars and meeting requests; coordinate leadership team meetings and retreats; draft, edit, and proofread correspondence, presentations, and reports; and track follow‑up items and action steps.
• Meeting & project coordination:Manage meeting logistics (scheduling, rooms, technology, catering, and materials), maintain action item lists, organize executive files on SharePoint with strong version control and secure access, and support special projects and agency‑wide initiatives.
• Event coordination:Plan and run board events, executive meetings, recognition programs, and agency‑wide events, including invitations, registration, vendors, and day‑of coordination, and assist our Philanthropy and Marketing teams with fundraising, ambassador board, volunteer, and community outreach events.
• Organizational engagement & committee leadership:Visit Anixter Center locations and programs regularly to build relationships and keep leadership connected to staff; participate in agency committees and workgroups; chair assigned committees; and help plan employee engagement and recognition activities.
• Facility support:For our Wilson location, monitor and order supplies, manage inventory, work with vendors, and conduct emergency drills.

What You'll Bring

• Associate's degree or an equivalent combination of education and experience required; Bachelor's degree preferred.
• At least five (5) years of progressively responsible administrative support experience.
• Excellent written and verbal communication skills, with the diplomacy to match the voice of the President & CEO in governance materials while staying warm and approachable with staff and partners.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams), and comfort with AI‑related tools and board portal software.
• Strong organizational and project coordination skills, with the ability to manage competing priorities and shifting deadlines accurately and calmly.
• Proactive, resourceful, and accountable: you anticipate needs, bring solutions alongside problems, and drive tasks through to completion.
• Absolute discretion and sound judgment with sensitive governance, financial, and personnel information.
• The ability to build trusting relationships at every level, from program staff to donors and Board members, and to lead committees and cross‑functional teams without direct authority.
• A commitment to a diverse, inclusive, and equitable workplace and to Anixter Center's mission.
• Preferred:Experience supporting executive leadership; working with boards, governing bodies, or committees; preparing meeting minutes and board materials; using board management software or online board portals; and familiarity with nonprofit organizations.

This role is on‑site: 100% on‑site for the first 90 days, then a minimum of three (3) days per week at an Anixter Center location. Regular travel to Anixter Center locations and programs within the Chicagoland area is required, along with evening and weekend hours for board meetings and events. The role involves extended computer work and occasionally moving office supplies, event materials, or board packets weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Anixter Center offers a comprehensive benefits package, including medical, dental, and vision insurance, and generous paid time off and holidays.

Why Anixter Center

You'll join a collaborative, mission‑driven team committed to inclusion and accessibility, where your follow‑through and professionalism help leadership, the Board, and staff do their best work for the people we serve. We offer a mission you can feel good about and the chance to be a central connection point across our organization.

Anixter Center is an Equal Opportunity/Affirmative Action employer. We celebrate diversity and are committed to recruiting, developing, and advancing people with disabilities.

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