Executive Assistant to CEO & Board Liaison: Support

Nashville Ballet; Nashville (TN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Nashville Ballet seeks an Executive Assistant to the AD/CEO & Board Liaison to provide high‑level administrative and strategic support. You will manage executive priorities, board operations, and cross‑department collaboration while handling confidential information with discretion.

This on‑site role runs Monday–Friday, 8:00am–5:00pm, with occasional evenings and weekends as required. Strong communication, organization and problem‑solving skills are essential.

Qualifications

• Excellent written and verbal communication across staff, executives, donors and external partners.
• Ability to take initiative, manage projects, and seek guidance when needed.
• Exceptional organizational skills to prioritize competing demands and protect leadership time.
• Strong leadership, relationship management, and independent judgment.
• Demonstrates integrity, discretion, and professional conduct with sensitive information.

Responsibilities

• Manage and coordinate the AD/CEO’s calendar, travel, materials and meetings.
• Prepare briefs, agendas, and presentations for upcoming engagements.
• Support cross‑department collaboration and governance activities with board Liaison work.
• Attend board and committee meetings and record accurate minutes.
• Provide confidential executive support and donor relations coordination with Tessitura.
• Assist HR with recruitment onboarding and staff welcoming duties.
• Maintain board portal, directory and governance records.

Skills

Communication

Proactive

Organization

Leadership

Problem-solving

Discretion

Education

Bachelor’s degree

Job description

Nashville Ballet seeks an Executive Assistant to the AD/CEO & Board Liaison to provide high‑level administrative and strategic support. You will manage executive priorities, board operations, and cross‑department collaboration while handling confidential information with discretion.

This on‑site role runs Monday–Friday, 8:00am–5:00pm, with occasional evenings and weekends as required. Strong communication, organization and problem‑solving skills are essential.