Executive Assistant & Board Liaison - Office Operations

Socket.dev; Cincinnati (OH); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Cincinnati Opera seeks an Executive Assistant, Board Liaison & Office Manager to provide high-level administrative support to the General Director/CEO, CFO and leadership team, while coordinating Board activities and managing daily office operations.

The role works across the organization, interfacing with Board members, donors, artists, vendors, and staff; requires exceptional organization, discretion, and communication skills, with about 30 hours weekly and hybrid scheduling.

Qualifications

• Experience providing executive support to senior leaders.
• Strong calendar, travel, and meeting coordination abilities.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide high-level administrative support to CEO, CFAO, and executive leadership.
• Plan and coordinate cross-functional administrative projects from inception to completion.
• Coordinate calendars, meetings, travel arrangements, and correspondence.
• Draft, prepare, proofread, and distribute documents and materials.
• Support staff meetings, communications and special projects.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Assist with expenses, invoices, and credit card reconciliation.
• Anticipate administrative needs and coordinate follow-up.

Skills

Executive support

Board liaison

Calendar management

Travel coordination

Communication

Tools

MS Office

CRM knowledge

Job description

Cincinnati Opera seeks an Executive Assistant, Board Liaison & Office Manager to provide high-level administrative support to the General Director/CEO, CFO and leadership team, while coordinating Board activities and managing daily office operations.

The role works across the organization, interfacing with Board members, donors, artists, vendors, and staff; requires exceptional organization, discretion, and communication skills, with about 30 hours weekly and hybrid scheduling.