Executive Assistant & Board Liaison: Strategic Support

Arts Hacker; Miami Beach (FL); On-site; USD 72,000 - 82,000; Full time

Job summary

Miami City Ballet is seeking an Executive Assistant and Board Liaison to provide high-level support to the Executive Director and Artistic Director. This role coordinates communications, calendars, and governance activities while ensuring discretion and strategic alignment with leadership priorities.

The position requires strong organizational skills, experience supporting boards or senior executives, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Minimum of 5 years of high-level executive support experience.
• Experience supporting a Board or senior executives.
• Strong discretion and confidentiality.
• Excellent written and verbal communication.
• Exceptional organizational and calendar management.
• Ability to manage multiple priorities in a fast-moving environment.

Responsibilities

• Support execution of the Executive Director and Artistic Director’s short- and long-term goals.
• Maintain an organized system for the Executive Director’s email and correspondence.
• Attend meetings to gather information and document decisions.
• Prepare briefing materials and fundraising coordination with Advancement.
• Coordinate with Advancement and Board materials and meetings.
• Manage calendars and travel arrangements for executives.
• Prepare Board materials and coordinate governance activities.

Skills

Executive support

Board liaison

Calendar management

Discretion

Communication

Time management

Relationship mgmt

Education

BA Degree

Tools

Microsoft Office

Teams

Zoom

Canva

Tessitura

Job description

Miami City Ballet is seeking an Executive Assistant and Board Liaison to provide high-level support to the Executive Director and Artistic Director. This role coordinates communications, calendars, and governance activities while ensuring discretion and strategic alignment with leadership priorities.

The position requires strong organizational skills, experience supporting boards or senior executives, and the ability to manage multiple priorities in a fast-paced environment.