Senior Executive Assistant & Board Liaison

FirstBank; Nashville (TN); On-site; USD 55,000 - 85,000; Full time

Job summary

FirstBank in Nashville, TN is seeking an experienced Executive Assistant to join our team. This on-site role supports the leadership, keeps our operations running smoothly, and requires daily attendance at the downtown office from 8:00am to 5:00pm, with occasional evening events.

You will manage calendars, coordinate board meetings, handle travel arrangements, prepare reports and presentations, greet visitors, and assist with facilities and expense processes while upholding confidentiality and

Qualifications

• Bachelor’s degree preferred but not required.
• Three to five years’ prior experience in mid-to senior-level administration, business, management, or related field.
• Proficient Microsoft Office skills (Word, PowerPoint, Excel)

Responsibilities

• Draft executive announcements and internal communications.
• Coordinate quarterly in-person board meetings, including room setup, catering, and day-of logistics.
• Track and coordinate investor conference participation end to end—managing registrations, travel and meetings.
• Support earnings and board meeting preparation by scheduling calls and preparing board materials.
• Manage executive calendars and serve as a reliable point of contact for direct reports.
• Arrange travel, accommodations, and itineraries with attention to detail.
• Prepare reports, presentations, and materials; keep files organized for meetings.
• Greet executive visitors and assist with events and meetings; support facilities and invoices.
• Maintain confidentiality and uphold bank policies and compliance standards.

Skills

Fast-paced environment

Schedule management

Self-directed

Communication skills

Problem-solving

Confidentiality

Ethics & compliance

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

FirstBank in Nashville, TN is seeking an experienced Executive Assistant to join our team. This on-site role supports the leadership, keeps our operations running smoothly, and requires daily attendance at the downtown office from 8:00am to 5:00pm, with occasional evening events.

You will manage calendars, coordinate board meetings, handle travel arrangements, prepare reports and presentations, greet visitors, and assist with facilities and expense processes while upholding confidentiality and