Strategic Executive Assistant & Board Liaison

Louisville Ballet; Miami Beach, Northern (FL, KY); Hybrid; USD 72,000 - 82,000; Full time

Job summary

Miami City Ballet seeks an Executive Assistant & Board Liaison to support the Executive Director and the Artistic Director in a fast-paced environment. The role requires discretion, proactive communication, and strong organizational skills to manage multiple priorities and ensure board and leadership commitments are met.

Responsibilities include drafting briefing materials, coordinating meetings, and facilitating collaboration between senior leaders, the Board, and the Advancement team.

Qualifications

• Minimum of 5 years of experience providing high-level executive support.
• Experience supporting a Board or senior leadership is preferred.
• Ability to manage calendars, travel, and confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the Executive Director and the Artistic Director.
• Manage calendars and coordinate internal/external meetings, travel, and priorities.
• Draft correspondence, briefing materials, presentations, and other materials for leadership.
• Coordinate with Advancement and Board to share donor information and materials.
• Serve as the primary contact for the Board and ensure timely, accurate communications.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

Education

BA Degree preferred

Tools

Microsoft Office

Canva

Tessitura

Board management platforms

Job description

Miami City Ballet seeks an Executive Assistant & Board Liaison to support the Executive Director and the Artistic Director in a fast-paced environment. The role requires discretion, proactive communication, and strong organizational skills to manage multiple priorities and ensure board and leadership commitments are met.

Responsibilities include drafting briefing materials, coordinating meetings, and facilitating collaboration between senior leaders, the Board, and the Advancement team.