Executive Assistant to CEO & Board | Hybrid in Austin

Scion Staffing; Austin (TX); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

High visibility

Executive collaboration

Inclusive culture

Job summary

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a leading credit union serving the Austin community. The hybrid role is based in Austin, TX with 1–2 days onsite weekly at the headquarters and events at other Austin locations.

The Executive Assistant will provide high-level support to the CEO, Executive Team, and Board of Directors, handling confidential matters with professionalism and judgment.

Qualifications

• Experience supporting C-suite executives and/or multiple senior leaders, anticipating priorities and managing competing demands.
• Experience supporting Board meetings and governance processes, including meeting prep, minutes, board books, familiarity with Robert’s Rules of Order.
• Highly organized, proactive, detail-oriented, and able to handle confidential information with sound judgment.
• Excellent written, verbal, interpersonal, and virtual communication skills; strong Microsoft Office proficiency; Board Effect familiarity is a plus.

Responsibilities

• Serve as the primary administrative liaison to the Board of Directors and committees, prepare board materials, coordinate meetings, document proceedings, and manage follow-up activities.
• Support the CEO and Executive Team by managing complex calendars, travel arrangements, communications, commitments, and competing priorities.
• Facilitate weekly Executive Team meetings by preparing agendas, coordinating logistics, and tracking follow-up items through completion.
• Plan and coordinate executive-hosted events and support Executive Team participation in community, charitable, volunteer, and external activities.
• Manage formal complaints received through regulatory entities or other channels, ensuring responses are prepared and submitted within timelines.
• Maintain executive administration procedures and SOPs, cross-train administrative staff, and uphold policies and culture.

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a leading credit union serving the Austin community. The hybrid role is based in Austin, TX with 1–2 days onsite weekly at the headquarters and events at other Austin locations.

The Executive Assistant will provide high-level support to the CEO, Executive Team, and Board of Directors, handling confidential matters with professionalism and judgment.