Executive Assistant to CEO | Board & Events (Nonprofit)

Institute For Latino Progress; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance

Short Term Disability

Long Term Disability

403b retirement saving plan

Job summary

Institute For Latino Progress in Chicago, IL seeks an Executive Assistant to provide high-level administrative and operational support to the President and CEO, coordinating schedules, meetings, and communications.

This role acts as liaison with stakeholders, supports board activities, manages confidential information, and drives special projects and events within a nonprofit setting.

Qualifications

• Bachelor's degree preferred or equivalent with more than 5 years of relevant prior experience in similar positions or performing similar duties.
• Exceptional judgment in handling requests and problems in supervisor’s absence.
• Experience with non-profit governance and operations.
• Proficient in computer/technological skills; MS Office.
• Ability to edit and compose memos, agendas, correspondence and presentations.
• Bilingual preferred (Spanish).
• Proficient in Internet research.
• Ability to work independently and in groups.
• Ability to delegate tasks and view the larger project scope.

Responsibilities

• Maintain Supervisor’s appointment calendar, schedule appointments, and arrange travel.
• Answer phone calls and direct or take messages.
• Manage office services and supplies; organize operations.
• Oversee room reservations and day-to-day activities.
• Greet visitors and assist on-site visits and tours.
• Develop, format, and edit presentations, spreadsheets, and social media posts.
• Prepare President's reports and correspondence.
• Research information via internet sources.
• Serve as point of contact for basic office maintenance.
• Receive mail and handle deliveries.
• Coordinate with staff on projects, events, and reports.
• Other duties as assigned.
• Provide project management for new events.
• Collaborate on community distributions and new projects.
• Develop and facilitate team meetings.

Skills

Exceptional judgment

Edit and compose memos

Independent and team work

Ability to manage multiple priorities

Bilingual (Spanish)

Education

Bachelor's degree preferred or equivalent

Tools

Microsoft Office

Job description

Institute For Latino Progress in Chicago, IL seeks an Executive Assistant to provide high-level administrative and operational support to the President and CEO, coordinating schedules, meetings, and communications.

This role acts as liaison with stakeholders, supports board activities, manages confidential information, and drives special projects and events within a nonprofit setting.