Executive Assistant to CEO — Nonprofit Admin Pro

Mentors Inc Ltd; Lancaster (CA); On-site; USD 23,000 - 32,000; Part time

Job summary

Mentors Inc Ltd is seeking an Administrative Assistant to support the CEO and Corporate Office Staff in Lancaster, CA. The role emphasizes strong organizational skills, communication, and confidentiality within a nonprofit Harm Reduction framework.

Responsibilities include calendar management, preparing reports, and coordinating meetings, while ensuring timely responses and discretion in handling sensitive information.

Qualifications

• Education: High School Diploma or equivalent, Associate's/Bachelor's preferred.
• 1-2 years of related experience.
• Experience as Executive/Personal Assistant or similar role.

Responsibilities

• Composes and produces business correspondences, reports and materials.
• Produce reports, presentations and briefs.
• Review and sign materials as authorized.
• Manage CEO calendar and voicemail.
• Handle requests and inquiries promptly.
• Edit documents produced by others.
• Take dictation and minutes for board meetings.
• Attend necessary meetings and maintain confidentiality.

Skills

Service orientation

Administration

Organization & time mgmt

Multitasking

Independence & teamwork

Discretion & confidentiality

Office gadgets/apps

Social media awareness

Education

High School/AA/BA (Preferred)

Tools

MS Office

Outlook

Job description

Mentors Inc Ltd is seeking an Administrative Assistant to support the CEO and Corporate Office Staff in Lancaster, CA. The role emphasizes strong organizational skills, communication, and confidentiality within a nonprofit Harm Reduction framework.

Responsibilities include calendar management, preparing reports, and coordinating meetings, while ensuring timely responses and discretion in handling sensitive information.