Executive Assistant & Projects Lead - Nonprofit

Illinois Network of Charter Schools; Chicago (IL); Hybrid; USD 50.000 - 55.000; Vollzeit

Benefits dieser Stelle

Medical

Vision

Life Insurance

Short Term Disability

Long Term Disability

403b retirement saving plan

Zusammenfassung

Illinois Network of Charter Schools is seeking a Full Time Executive/Senior MG to support the President and CEO in Chicago, IL. The role combines executive assistant tasks with special project coordination and board liaison responsibilities.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities. A 5+ year background in similar roles, preferably in nonprofit governance, is expected, with fluency in English and Spanish preferred.

Qualifikationen

• Bachelor's degree preferred or equivalent with more than 5 years of relevant prior experience in similar positions or performing similar duties
• Exceptional judgment in handling requests/problems in supervisor’s absence, including assessment of level of issue and referral of issue to appropriate source
• Experience working with a non-profit organization, including knowledge of governance
• Proficient in computer/technological skills; Microsoft Office applications
• Ability to edit and compose effective memos, agendas, correspondence and presentations
• Bilingual Preferred (Spanish)
• Proficient in Internet research
• Ability to work independently, as well as in groups
• Ability to delegate tasks and look at the larger picture in projects
• Demonstrate passion and commitment to the organization's work and mission

Aufgaben

• Maintains Supervisor’s appointment calendar, schedules appointments, and makes travel arrangements
• Answer phone calls and direct calls to appropriate parties or take messages
• Manage office services by organizing office operations and procedures, order office supplies
• Manage the building room reservations, room set up and day-to-day activities
• Welcomes individuals and groups and assist where needed on site visits and tours
• Develop, format, and edit presentations, spreadsheets, and other deliverables including social media post
• Prepare President's office reports, letters and or other correspondence
• Research and document information using various internet engines and sites
• Provides services and information to internal personnel
• Point of contact for basic office maintenance, including building access
• Receive incoming mail/package deliveries as well as assist with outgoing mail/packages
• Coordinate with other staff members on projects, events, reports, etc
• Other duties as assigned
• Provide project management through the development of new events
• Collaborate with departments to carry out community distributions
• Support and coach teams with implementing new projects
• Develop and facilitate team meetings, as needed
• Oversee and ensure high quality of special projects including but not limited to food pantry, toy drive, prom event, and other volunteer events
• Coordinate events related to communications including social media
• Coordinate all logistics of all board meetings and events
• Act as primary point of communication for the president’s office to all board members for all

Kenntnisse

Calendar management

Stakeholder communication

Event coordination

Editing and drafting memos

Independent work

Ausbildung

Bachelor's degree preferred

Tools

Microsoft Office

Jobbeschreibung

Illinois Network of Charter Schools is seeking a Full Time Executive/Senior MG to support the President and CEO in Chicago, IL. The role combines executive assistant tasks with special project coordination and board liaison responsibilities.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities. A 5+ year background in similar roles, preferably in nonprofit governance, is expected, with fluency in English and Spanish preferred.