Executive Assistant to CEO & Board Liaison

NYHistory; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision and life insu

403(b) retirement plan with employer"s

Flexible spending accounts for health,

Employee Assistance Program

20% discount at NYHistory Store, Café,

Job summary

The New York Historical in New York, NY seeks an Executive Assistant to support the President & CEO, manage complex calendars, coordinate board activities, and steer travel arrangements. This role serves as a trusted liaison to the Board of Trustees.

You will handle confidential information, prepare reports, and assist the Development team with donor outreach. The organization offers a generous benefits package and opportunities to contribute to a premier cultural institution.

Qualifications

• Bachelor’s degree or equivalent experience.
• Excellent written and oral communication skills.
• Experience working with board of directors, donors, staff and the public.
• Familiarity with non-profit fundraising.
• Proficiency with Google Suite, Microsoft Office Suite, Zoom and standard office equipment.

Responsibilities

• Serves as the main staff contact for the office of the President & CEO.
• Manages the President & CEO’s calendar and coordinates with staff, Trustees, donors and external parties.
• Organizes travel arrangements and prepares expense reports for the President & CEO.
• Maintains the President & CEO’s office, records and filing system.
• Schedules and manages all logistics related to Board meetings.
• Creates Board reports, takes meeting minutes, and maintains historical records.
• Plans Board dinners, receptions and other luncheons and dinners as required.
• Supports outreach to donors and foundations and assists Development in donor outreach.

Skills

Calendar management

Board relations

Donor relations

Communication skills

Office software

Education

Bachelor's degree or equivalent experience

Tools

Google Suite

Microsoft Office Suite

Zoom

Job description

The New York Historical in New York, NY seeks an Executive Assistant to support the President & CEO, manage complex calendars, coordinate board activities, and steer travel arrangements. This role serves as a trusted liaison to the Board of Trustees.

You will handle confidential information, prepare reports, and assist the Development team with donor outreach. The organization offers a generous benefits package and opportunities to contribute to a premier cultural institution.