Senior Executive Assistant to CEO & CFO | Board Liaison

Richard M. Fairbanks Foundation; Indianapolis (IN); On-site; USD 60,000 - 75,000; Full time

Job summary

A nonprofit organization in Indianapolis is seeking an Executive Assistant to support its President & CEO and other executives. The role involves managing schedules, coordinating Board meetings, and organizing office operations. Ideal candidates will possess a Bachelor’s degree and have extensive experience as an Executive Assistant. Strong organizational and communication skills are essential for success in this position.

Qualifications

• Five or more years’ experience as an Executive Assistant or 10+ years of directly related experience.
• Demonstrated executive scheduling and office management experience.

Responsibilities

• Coordinate the President & CEO’s schedule and manage daily calendar.
• Serve as the primary contact for external visitors to the Foundation.
• Assist in drafting correspondence and meeting materials.
• Coordinate travel arrangements for executives.
• Manage Board of Directors meetings logistics.

Skills

Excellent organizational skills and attention to detail

Excellent written and oral communication skills

Ability to prioritize projects and manage multiple tasks

Demonstrated ability to work effectively in a multidisciplinary team

High proficiency in Microsoft Office

Education

Bachelor’s degree from a four-year college or university

Job description

A nonprofit organization in Indianapolis is seeking an Executive Assistant to support its President & CEO and other executives. The role involves managing schedules, coordinating Board meetings, and organizing office operations. Ideal candidates will possess a Bachelor’s degree and have extensive experience as an Executive Assistant. Strong organizational and communication skills are essential for success in this position.