Executive Assistant to CEO

Miller Klein Group, LLC; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Miller Klein Group, LLC, a boutique investment firm in New York, seeks an Executive Assistant to support the CEO/Founder and another senior executive. The role centers on calendar management, travel logistics, event planning, fundraising support, and ad hoc project execution.

The ideal candidate holds a Bachelor’s degree, has 5+ years in financial services admin support, startup fundraising experience, and strong MS Office skills. Flexibility for OT and personal assistance is required.

Qualifications

• Bachelor’s degree required.
• 5+ years of administrative support in financial services.
• Startup experience and fundraising familiarity preferred.
• Strong written and verbal communication skills.
• Proficient in MS Office; experience with SmartSheets or similar tools.
• Ability to pivot to changing needs and priorities.
• No task too small mentality; highly organized.
• Experience in event planning, travel, and client service.

Responsibilities

• Manage the CEO's calendar across internal, external, and personal commitments.
• Handle all travel logistics.
• Assist in organizing events.
• Support fundraising process with CRM, gift buying, reservations, and special events.
• Assist in executing ad hoc projects.
• Role requires a 24/7 calendar mindset.
• Provide some personal assistance (~20%).
• Support Head of Investments with travel, scheduling and expenses.
• Run special projects including office management and new hire onboarding.
• In-office full-time 9am–6pm with OT as needed.

Skills

Calendar management

Travel coordination

Event planning

Fundraising support

Project management

Communication

Organizational skills

Client service

Meeting coordination

Flexibility

Education

Bachelor’s degree

Tools

MS Office Suite

SmartSheets

Job description

Boutique investment firm is seeking an Executive Assistant to support a CEO/Founder plus one other senior executive.

Responsibilities

• Manage the CEO's ever-changing calendar, including scheduling and coordinating meetings both internally, externally and personal calendar
• Handle all travel logistics
• Assist in organizing events
• Support fundraising process with CRM system, gift buying, reservation coordination and special event planning
• Assist in executing ad hoc projects
• Role involves heavy calendaring with a 24/7 mindset
• Provide some personal assistance as needed, about 20% of the role
• Support Head of Investments with travel, scheduling and expenses.
• Run special projects including but not limited to office management and new hire onboarding
• In office full time 9am - 6pm and flexible for OT work as needed

Qualifications

• Bachelor’s degree
• 5+ years of administrative support experience in financial services
• Start-up experience and experience with fundraising is preferred
• Strong communication skills, both written and verbal
• Strong technical skills, MS Office Suite is required
• Experience using SmartSheets or similar project management tools
• Ability to pivot to changing needs
• No job is too small mentality
• Ability to prioritize and meet strict deadlines, and be highly organized
• Experience in and a love for event planning, travel and client service