Executive Assistant to Chiefs

Miller Klein Group, LLC; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Miller Klein Group, LLC is seeking an Executive Assistant to support a busy team of executives in New York. You will manage calendars, coordinate travel, and handle expense processes while ensuring discretion with confidential information.

The role requires a bachelor’s degree and 2+ years of administrative experience, ideally within financial services. Strong communication and MS Office proficiency are essential, with the ability to multitask and meet deadlines in a fast-paced environment.

Qualifications

• Bachelor’s degree is required.
• 2+ years of admin or executive support experience.
• Financial services industry experience or similar is preferred.
• Excellent written and verbal communications skills.
• Proficient in Microsoft Office.
• Ability to switch gears quickly, manage multiple tasks, prioritize and meet deadlines.

Responsibilities

• Manage executives' calendars and coordinate travel arrangements.
• Organize meetings, book rooms, prepare materials and agendas.
• Handle confidential information with discretion.
• Prepare/execute DocuSign agreements, track signatures and follow up on documents.
• Serve as floater/back up support for other teams as needed.
• Handle ad hoc projects as needed.

Skills

Timely communication

Team player

Multitasking

Deadline-driven

Education

Bachelor's degree

Tools

Microsoft Office

DocuSign

Job description

Boutique investment bank is seeking an Executive Assistant to provide support to a busy team of executives.

Responsibilities

• Calendar management
• Coordinate travel arrangements including all logistics/itineraries
• Expense management
• Organize/schedule meetings, book meeting rooms and prepare materials and agendas
• Handle confidential information with discretion
• Prepare/execute DocuSign agreements, track signature status and follow up on outstanding documents
• Serve as floater/back up support for other teams as needed
• Handle ad hoc projects as needed

Qualifications

• Bachelor’s degree
• 2+ years of relevant administrative / executive support experience
• Financial services industry experience or similar
• Team player
• Excellent written and verbal communications skills
• Proficient in Microsoft Office
• Ability to switch gears quickly, manage multiple tasks, prioritize and meet deadlines