Executive Assistant to Co-CEO & Corporate Development

Enstructure; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

The Executive Assistant at Enstructure will provide high-level administrative support to the Co-Chief Executive Officer and the Corporate Development team in New York. You will manage complex calendars, coordinate domestic and international travel, and prepare materials for meetings and leadership reviews.

You will also support with project coordination, expense processing, and confidential information handling, working closely with the NYC office and coordinating with the Wellesley team as

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 5+ years of EA or senior admin support experience preferred.
• Experience supporting a CEO or C-suite leader preferred.
• Experience supporting multiple executives or a team is a plus.
• Experience in financial services or similar fast-paced corporate environment is a plus.
• Strong calendar, travel, and meeting coordination experience.
• Excellent written and verbal communication; discretion with confidential information.
• Ability to prioritize and adapt to changing schedules.

Responsibilities

• Manage the Co-CEO's calendar and schedule internal/external meetings.
• Coordinate domestic and international travel arrangements.
• Prepare meeting materials and communications for leadership.
• Coordinate meetings with investors, partners, and senior executives.
• Process expense reports and invoices.
• Support Corporate Development with scheduling and document management.
• Maintain confidential files and assist with special projects.
• Oversee day-to-day administration of NYC office space.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Discretion

Organization

Project support

Interpersonal skills

MS Office suite

Education

Bachelor's degree

Tools

Outlook

Word

PowerPoint

Excel

Job description

Position Summary

The Executive Assistant provides high-level administrative support to the Co-Chief Executive Officer (CEO) and the Corporate Development team. This individual is responsible for managing schedules, coordinating meetings and travel, preparing materials, and providing day-to-day administrative support to help the Co-CEO and Corporate Development team operate the business efficiently. There will be need to be close collaboration with the Executive Assistant that supports the other Co-CEO in the Wellesley, MA office.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with changing priorities. This position requires professionalism, sound judgment, and the ability to handle confidential and sensitive business information.

Key Responsibilities

CEO Support:

• Manage the CEO's calendar, including scheduling and coordinating internal and external meetings.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
• Proactively manage scheduling conflicts, changes, and meeting priorities.
• Prepare and organize meeting materials, presentations, correspondence, and other documents.
• Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders.
• Assist with meeting logistics and follow-up items as needed.
• Process expense reports, invoices, and other administrative documentation.
• Maintain executive files, contacts, and other confidential information.
• Coordinate executive meetings, dinners, events, and off-site activities.
• Provide general administrative and project support to the CEO as needed.

Corporate Development Support:

• Provide administrative support to members of the Corporate Development team.
• Coordinate internal and external meetings related to acquisitions, investments, partnerships, and other strategic initiatives.
• Manage calendars and assist with travel arrangements for members of the Corporate Development team.
• Coordinate meetings and communications with investment banks, advisors, consultants, legal counsel, potential acquisition targets, and other external parties.
• Assist with the preparation, formatting, and organization of presentations, meeting materials, and other documents.
• Help coordinate diligence meetings, management presentations, and other transaction-related activities.
• Maintain organized electronic files and assist with document management for active and prospective transactions.
• Process expense reports and invoices and provide other administrative support to the team.
• Coordinate day-to-day administration of the 8-person NYC office space
• Assist with special projects and team initiatives as needed.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and relevant experience.
• 5+ years of Executive Assistant or senior-level administrative support experience preferred.
• Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred.
• Experience supporting multiple executives or a team in addition to a senior executive preferred.
• Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus.
• Strong experience managing complex calendars, executive travel, and meeting coordination.
• Exceptional organizational and time-management skills with strong attention to detail.
• Ability to prioritize multiple requests and adapt quickly to changing schedules and business needs.Excellent written and verbal communication skills.
• Strong judgment, professionalism, and discretion when handling confidential and sensitive information.
• Proactive, resourceful, dependable, and able to work independently.
• Strong interpersonal skills and ability to interact professionally with senior executives and external stakeholders.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.

Work Environment

This is a full-time, in-office position based in New York City. Regular and reliable in-office attendance is an essential component of the role given the position’s direct support of the Co-CEO and Corporate Development team. Flexibility outside of normal business hours may occasionally be required based on executive travel, meetings, transaction activity, and other business needs.