CFO Executive Assistant: Strategic Calendar & Board Support

Westlake; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Westlake in Houston seeks a seasoned Executive Assistant to the CFO who can manage complex calendars, screen high‑level communications, and prepare precise board materials. You will create reports with Excel, Smartsheet, Power BI, and PowerPoint, coordinate domestic and international travel, and handle confidential information with discretion.

The role requires 12+ years supporting C‑suite executives, a strong degree, and excellent organization in a fast‑paced manufacturing environment.

Qualifications

• Minimum of 12 years of professional administrative experience supporting C-suite executives.
• Bachelor's degree strongly preferred.
• Ability to anticipate needs, solve problems, and manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Excel, Outlook, PowerPoint, Word, and SharePoint; familiarity with AI tools preferred.

Responsibilities

• Manage the CFO’s calendar comprehensively with strategic scheduling decisions.
• Screen and prioritize communications; coordinate with internal leaders, board members, and external stakeholders.
• Create, revise, and enhance PowerPoint presentations including board materials.
• Prepare reports and analyses using Excel, Smartsheet, Power BI, and other tools.
• Coordinate domestic and international travel, including detailed itineraries.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with other assistants to coordinate calendars and support across departments.
• Support meeting logistics, AV setup, and event planning as required.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Problem solving

Meeting coordination

Presentation creation

Data reporting

Travel coordination

Education

High school diploma

Bachelor's degree

Tools

Power BI

Excel

Outlook

PowerPoint

SharePoint

MS Copilot

Job description

Westlake in Houston seeks a seasoned Executive Assistant to the CFO who can manage complex calendars, screen high‑level communications, and prepare precise board materials. You will create reports with Excel, Smartsheet, Power BI, and PowerPoint, coordinate domestic and international travel, and handle confidential information with discretion.

The role requires 12+ years supporting C‑suite executives, a strong degree, and excellent organization in a fast‑paced manufacturing environment.